Graduate School of Systems and Information Engineering

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Doctoral Programs

3. Web Entry and Documents to be Submitted

With our Web Entry system, you can submit the application online. Read this section carefully before applying online.

Information You Need for Web Entry

Information Required for Remarks
1. Applicant’s Information / Program of Your Choice All applicants Follow the instruction on Web Entry system.
You are requested to upload the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months with no hats or other head adornments.
2. Supervisor of Your Choice / Exam Subject All applicants Follow the instructions on the Web Entry system.
TOEIC Official Score Certificate or TOEFL Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail [General Admission Examination (August / February), Special Selection of Working Individuals Examination (August / February)]
Applicants for Computer Science
Read the following and check the box on the Web Entry system.
You are required to submit an original copy of the TOEIC Official Score Certificate or TOEFL Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail, to meet the requirements for the ‘English’ subject.
Bring the score of the test you took after July 2015, and submit it on the first day of the exam at the time advised by your department in advance.
If the score is not submitted properly, you will be excluded from the further selection.
We will not accept TOEIC Institutional Program Score Report, TOEFL Institutional Test Score Record, or a photocopy of the Official Score Certificate or the Examinee (Test Taker) Score Report.
3. Eligibility All applicants Follow the instructions on the Web Entry system.
Research Plan All applicants Summarize plans within 1000 words in English. (Only if it is essential for you to use mathematical formulae, Greek letters, or special symbols which cannot be entered in the Web Entry system, you may use the prescribed form downloadable from the Web Entry system. Fill it out and submit it together with the other required documents by mail or hand. The format of the form may not be changed. Any texts may not be written outside the box.)
Research Outlines All applicants Summarize outlines within 2000 words in English.
Other Papers and Publications If applicable Enter bibliographic information (author names, title of the paper, journal name, volume, number, starting and ending pages, publication year) of your major papers within 300 words in English.
4. Educational Background All applicants Follow the instructions on the Web Entry system.
Research Activities All applicants who have research history
Employment Records All applicants who have employment history
Examination Fees All applicants
(*Refer to “4.Examination Fee“.)
Follow the instructions given at the last page of the Web Entry system and pay your fees.
The following payment methods are available.
Credit Card (for all applicants):
Pay your fees online. After the payment, enter the receipt number into the box on the Web Entry system.
Convenience Store (for domestic applicants only):
Pay your fees at a convenience store in Japan. After the payment, enter the name of the convenience store that you used, the date of payment, and the number given by the store into the box on the Web Entry system.

Documents Needed for Application

(The original copies need to be submitted to us by airmail or hand.)

Documents Who must submit Instructions
(Expected) Graduation Certificate* All applicants Submit a graduation certificate (or an attested document certifying that you will graduate) issued by a university or another educational institution that meets the application requirements for the doctoral programs of this Graduate School.
Degree Certificate* Those who graduated from a graduate school outside Japan If you graduated from a graduate school outside Japan, submit a degree certificate for your master’s. (All documents must be in English or in Japanese.)
Academic Transcript* All applicants Submit an academic transcript (the official transcript of programs record) issued by a university or another educational institution that meets the application requirements for the doctoral programs of this Graduate School. If any credits were transferred from another school, submit an academic transcript from that school. (All documents must be in English or in Japanese.)
Research Plan Only applicants whose “Research Plan”, “Research Outlines” or “Other Papers and Publications” need mathematical formulae, Greek letters, or special symbols which cannot be entered in the Web Entry system If applicable, check the box in the Web Entry system to download the form from the last page. Fill it out and submit it to us by airmail or hand.
(The format of the form may not be changed. Any texts may not be written outside the box.)
Research Outlines
Other Papers and Publications
Copy of “Application Completed” Page of Examination Fee Payment by Credit Card Applicants who made a credit card payment
(*Refer to “4.Examination Fee“.)
After the payment, print out the “Application Completed” page, and submit it to us by airmail or hand.
Receipt Portion (Certificate of Payment) of Examination Fee Statement Applicants who made a convenience store payment
(*Refer to “4.Examination Fee“.)
After the payment, detach the Receipt Portion (certificate of payment) from the Examination Fee Statement given at the convenience store and submit it to us by airmail or hand.
The Receipt Portion needs to be attached to the form that can be created after you complete the web entry.
Letter of approval for entrance examination If applicable The letter must be submitted by airmail or hand.

  1. Individuals who currently attend a university or graduate school (except those who are expected to graduate by March 2018) need to submit a letter of approval allowing them to take the entrance examination, issued by the head of their university or graduate school (or the head of their department). Any format is acceptable.
  2. Individuals who currently work for a government agency, school, or company (except for part-time workers) need to submit a letter of approval allowing them to take the entrance examination, issued by their superior. Any format is acceptable.
Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student If applicable The certificate must be submitted by airmail or hand.
If you are enrolled in another university at the time of application, submit the certificate of government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university.

*In the case that your current name is different from that on the documents you submit (for example, because of marriage), submit with the proof (e.g., copy of marriage license).

Documents Needed for Application

(The original should be submitted on the exam day.)

Documents Who must submit Instructions
TOEIC Official Score Certificate or TOEFL Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail [General Admission Examination (August / February), Special Selection of Working Individuals Examination (August / February)]
Applicants for Computer Science
Bring an original copy of the Official Score Certificate or Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail, of the test you took after July 2015, and submit it on the first day of the exam at the time advised by your department in advance.
If the score is not submitted properly, you will be excluded from the further selection.
We will not accept TOEIC Institutional Program Score Report, TOEFL Institutional Test Score Record, or a photocopy of the Official Score Certificate or the Examinee (Test Taker) Score Report.
Any question arising out of, or in connection with, this Official Score Certificate, will be referred to the issuing office.

*In the case that your current name is different from that on the documents you submit (for example, because of marriage), submit with the proof (e.g., copy of marriage license).

PDF to be Created after Completing Web Entry

Documents Created for Remarks
Reference Card All applicants The Web Entry system instructs you to supply the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months with no hats or other head adornments.
Print out the Reference Card with your ID photo and bring a copy of the card to the venue with you on the examination day.
Address Sheet All applicants Attach the sheet to your envelope when you submit the required documents to us by airmail or hand.
Period:
July 3, 2017 – July 21, 2017 for the examination on August.
December 1, 2017 – January 10, 2018 for the examination on February.
(Necessary documents must be received no later than July 21, 2017 for the examination on August or January 10, 2018 for the examination on February.)
Form for Submission of TOEIC Official Score Certificate or TOEFL Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail [General Admission Examination (August / February), Special Selection of Working Individuals Examination (August / February)]
Applicants for Computer Science
Attach an original copy of the Official Score Certificate or Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail, of the test you took after July 2015, and submit it on the first day of the exam at the time advised by your department in advance.
Research Plan Only applicants whose “Research Plan”, “Research Outlines” or “Other Papers and Publications” need mathematical formulae, Greek letters, or special symbols which cannot be entered in the Web Entry system Fill it out and submit it to us by airmail or hand.
(The format of the form may not be changed. Any texts may not be written outside the box.)
Research Outlines
Other Papers and Publications
Form for Submission of the Certificate of Payment of Application Fee Applicants who made a convenience store payment Attach the Receipt Portion (certificate of payment) of the Examination Fee Statement to the form and submit it to us by airmail or hand.

Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the application documents, will be used only for affairs concerning admission and screening, but also research and study aimed at improvement of the admission procedure and the university education. We will carefully take care of the data not to be disclosed as a specific person. Also, we will use the data to screen students for scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.