Graduate School of Humanities and Social Sciences

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Doctoral Programs

3. Web Entry and Documents to be Submitted

With our Web Entry system, you can submit your application online. Read this section carefully before applying online.

Information Required for Web Entry

Information Required for Remarks
1. Applicant’s Information / Program of Your Choice All applicants Follow the instructions in the Web Entry system.
You are required to upload a photograph for your Reference Card in JPEG format. The photograph must have been taken within the last three months and must not include hats or other head coverings.
2. Supervisor of Your Choice – No entry required for this section in the Web Entry.
3. Eligibility All applicants Follow the instructions in the Web Entry system.
4. Educational Background All applicants Follow the instructions in the Web Entry system.
Research Activities All applicants who have research history
Employment Records All applicants who have employment history
Examination Fees All applicants
(*Refer to “4.Examination Fee.”)		 Follow the instructions on the last page of the Web Entry system and pay your fees.
The following payment methods are available.
Credit Card (for all applicants):
Pay your fees online. After payment, enter the receipt number into the box on the Web Entry system.
Convenience Store (for domestic applicants only):
Pay your fees at a convenience store in Japan. After payment, enter the name of the convenience store, the date of payment, and the number given by the store into the boxes on the Web Entry system.

Documents Required for Application 1 (Cerfiticates etc. to be obtained by the applicant)

(The original documents must be submitted by registerd mail or in person.)

Documents Who must submit Instructions
Confirmation Form All applicants The University of Tsukuba plans to implement organizational restructuring of graduate schools and programs in AY 2020. Submit the Confirmation Form after confirming the outline of the organizational restructuring plan on the university’s website .
* Click here for the form.
(Expected) Graduation Certificate* All applicants Submit a certificate of completion (or an attested document certifying that you will complete your current program) issued by a university or other educational institution that meets the application requirements for the Doctoral Programs of this Graduate School.
(All documents must be in English or Japanese.)
(Expected) Degree Certificate* Applicants who completed or will complete a graduate program outside Japan If you have completed or will complete a graduate program outside Japan, submit a certificate (degree certificate etc.) verifying that you have received or expect to receive a master’s degree. All documents must be in English or Japanese.
*Upload a JPEG file of your certificate to the Web Entry system.
Academic Transcript* All applicants Submit an academic transcript (the official record of your courses and grades etc.) issued by a university or other educational institution that meets the application requirements for the Doctoral Programs of this Graduate School. If any credits were transferred from another school, submit an academic transcript from that school too.
(All documents must be in English or Japanese.)
Research Plan October: All applicants Submit a research plan (no designated form) for what you would like to do after entering graduate school, following the instructions provided by your program of choice.
Attach the designated cover page to your Research Plan.
　 ■October
　
Information Sheet All applicants Fill in the required items and submit it.
　 ■October
　
Click here for information about the research fields and faculty in your program of choice.
Receipt Portion (Certificate of Payment) of Examination Fee Statement Applicants who make a convenience store payment
(*Refer to “4.Examination Fees.”)		 After payment, detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given to you at the convenience store.
Then affix the Receipt Portion to the designated form (a PDF you will create online and print out after you complete the Web Entry procedures) and submit the form.
Copy of “Application Completed” Page for Examination Fee Payment by Credit Card Applicants who make a credit card payment
(*Refer to “4.Examination Fees.”)		 After online payment, print out the “Application Completed” page and submit it.
Letter of Approval for Entrance Exam (no designated form) If applicable
  1. Applicants who are currently enrolled in a university or graduate school (except those who expect to graduate or complete their program by March 2020) must submit a letter of approval allowing them to take the entrance examination, issued by the head of their university, graduate school, or department. Any format is acceptable (A4 size).
  2. Applicants who currently work for a government agency, school, or company (except for part-time workers) must submit a letter of approval allowing them to take the entrance examination, issued by the head of their department etc. Any format is acceptable (A4 size).
    Applicants who plan to leave their job to enroll in graduate school may submit a written declaration (affixed with their seal) instead of a letter of approval. In this case, the applicant must submit a certificate of resignation at the time of the enrollment procedures.
Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student If applicable If you are enrolled in another university at the time of application, submit the certificate of the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university.

*If your current name is different from that on the documents you submit (e.g. because of marriage), submit proof of your name change (e.g.a copy of your marriage certificate).
*Applicants must submit certificates with an original official seal (of the school that issued the document), signature, or authorization stamp.

Documents Needed for Application 2 (Thesis)

(Submit to the office of each Major by registered mail or in person.)

Documents Who must submit Instructions
Thesis All applicants Submit one of the following to the office of your program of choice (refer to “8. Previous Examinations”) by the application deadline.

  1. Master’s thesis (photocopies are acceptable).
  2. Applicants who completed a Master’s program in or prior to the previous academic year may submit a more recent paper instead of their Master’s thesis (photocopies are acceptable).
  3. Applicants who were not required to write a Master’s thesis may submit an equivalent paper instead.

How to submit: Attach a “Thesis Title Sheet” to the cover of your thesis. Affix an “Address Sheet for Thesis Submission” to an envelope (which you must provide), insert your thesis, and submit it to the office of your program of choice.
To submit your thesis by mail, be sure to send it by registered mail from a post office in Japan or by Express Mail Service from overseas.
(Do not send your thesis in the same envelope as your application documents.)
Abstract of Thesis (no designated form) If applicable If you submit a thesis written in a language other than Japanese or English, you must also submit an abstract written in Japanese (about 4,000 characters) or English (about 1,500 words). Any format is acceptable.

PDF to Be Created After Completing Web Entry

Documents Created for Remarks
Reference Card All applicants Print out the Reference Card with your photograph and bring the card to the venue with you on the examination day.
Address Sheet All applicants Attach the address sheet to your envelope and submit the originals of your required documents by registered mail or in person.

【Submission Periods】
October： September 2 – 20, 2019 (by 3 p.m. JST)
Form for Submission of the Certificate of Payment of Application Fee Applicants who make a convenience store payment Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to this form and submit it to us by registered mail or in person.

Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the application documents, will be used not only for affairs concerning admission and screening, but also research and study aimed at improvement of the admission procedure and the university education. We will carefully take care of the data not to be disclosed as a specific person. Also, we will use the data to screen students for scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.