Degree Programs in Pure and Applied Sciences
Doctoral Programs
3. Web Entry and Documents to be Submitted
With our Web Entry system, you can submit the application online. Read this section carefully before applying online.
As for documents needed for application, you must submit the original documents to us by registered mail or in person.
If the original documents are not submitted by the deadline, or if the documents are insufficient (including the case where the certificate is not the original), the application will not be accepted and you will not be able to take the exam.
Information You Need for Web Entry
| Information | Required for | Remarks | ||
|---|---|---|---|---|
| 1. Applicant’s Information / Program of Your Choice | All applicants | Follow the instructions on the Web Entry system. You are requested to upload a photograph for your Reference Card in JPEG format. The photograph must be taken within the last three months and must not include hats or other head adornments. |
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| 2. Field of Interests/Prospective Supervisor | All applicants | Follow the instructions on the Web Entry system. | ||
| 3. Official Score Certificate/Report of TOEIC, or Examinee Score Report or Test Taker Score Report issued on and after August 1st, 2019 of TOEFL, or Test Report Form of IELTS (Academic Module) | February: All applicants for Doctoral Programs in Engineering Sciences Subprogram in Applied Physics, Engineering Sciences Subprogram in Materials Science and Engineering, Materials Innovation | Follow the instructions on the Web Entry system. | ||
| 4. Cooperative Graduate School System | If applicable | Follow the instructions on the Web Entry system. | ||
| 5. How to take the examination | All applicants for Materials Innovation | Follow the instructions on the Web Entry system. If you choose “Interview by Skype”, we will contact you by email written in “Applicant’s Information” and assign the connection test date after accepting your application. If you have any questions, please contact the administration office (Refer to “8. Contact・Previous Examinations”). |
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| 6. Special Assistance | If applicable | Follow the instructions on the Web Entry system. | ||
| 7. Eligibility | All applicants | Follow the instructions on the Web Entry system. | ||
| 8. Educational Background | All applicants | Follow the instructions on the Web Entry system. | ||
| Research Activities | All applicants who have research history | |||
| Employment Records | All applicants who have employment history | |||
| 9. Examination Fees | All applicants except foreign government- sponsored students etc., (*Refer to “4.Examination Fee.”) |
Follow the instructions given on the last page of the Web Entry system and pay your fees. The following payment methods are available. Credit Card (for all applicants): Pay your fees online. After the payment, enter the receipt number into the box on the Web Entry system. Convenience Store (for domestic applicants only): Pay your fees at a convenience store in Japan. After the payment, enter the name of the convenience store, the date of payment, and the number given by the store into the box on the Web Entry system. |
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Documents Needed for Application (The original documents need to be submitted to us by registered mail or in person by December 20（Fri.）, 2019 by 3 p.m. JST.)
If the original documents are not submitted by the deadline, or if the documents are insufficient (including the case where the certificate is not the original), the application will not be accepted and you will not be able to take the exam.
| Documents | Who must submit | Instructions |
|---|---|---|
| (Expected) Graduation Certificate(*1) | All applicants | Submit a graduation certificate (or an attested document certifying that you will graduate) issued by a university or another educational institution that meets the application requirements for the Doctoral Programs of this Graduate School. The graduation certificate (or the attested document certifying that you will graduate) must include both your enrollment date and (expected) graduation date. All documents must be in English or in Japanese.
If the certificate is not available at your university, please request the university to issue it using the form below. Upload the JPEG file of (Expected) Graduation Certificate, Degree Certificate, and Academic Transcript to the Web Entry system. |
| (Expected) Degree Certificate(*1) | Those who graduated or will graduate from a graduate school outside Japan | If you graduated or will graduate from a graduate school outside Japan, submit a graduation certificate for your (expected) master’s degree. All documents must be in English or in Japanese.
If the certificate is not available at your university, please request the university to issue it using the form below. Upload the JPEG file of (Expected) Graduation Certificate, Degree Certificate, and Academic Transcript to the Web Entry system. |
| Academic Transcript(*1) | All applicants | Submit an academic transcript (the official transcript of your programs history) issued by a university or another educational institution that meets the application requirements for the Doctoral Programs of this Graduate School. If any credits were transferred from another school, submit an academic transcript from that school. All documents must be in English or in Japanese.
Upload the JPEG file of (Expected) Graduation Certificate, Degree Certificate, and Academic Transcript to the Web Entry system. |
| Official Score Certificate/Report of TOEIC, or Examinee Score Report or Test Taker Score Report issued on and after August 1st, 2019 of TOEFL, or Test Report Form of IELTS (Academic Module)(*2) | February: All applicants for Doctoral Programs in Engineering Sciences Subprogram in Applied Physics, Engineering Sciences Subprogram in Materials Science and Engineering, Materials Innovation | Applicants have to submit the Official Score Certificate/ Report of TOEIC (only Listening & Reading Test is available), or the Examinee Score Report or Test Taker Score Report issued on and after August 1st, 2019 of TOEFL, or Test Report Form of IELTS (Academic Module). The TOEIC, TOEFL, or IELTS score of the exam taken after January 2018 is valid. A copy of the original and a PDF copy downloaded from the Internet are NOT acceptable. Others such as TOEIC Institutional Program (IP) Score Report, TOEFL Institutional Test Score Record, or Test Report Form of IELTS (General Training Module) are NOT acceptable. |
| Research Plan | All applicants for Doctoral Programs in Mathematics, Physics, Chemistry, Engineering Sciences Subprogram in Applied Physics, Engineering Sciences Subprogram in Material Sciences, Engineering Sciences Subprogram in Materials Science and Engineering | Submit a research plan you would do after entering the graduate school. Specify your name, title, and prospective supervisor. (No format specified. Use A4 – sized paper. Write in either Japanese (within 2,000 characters) or English (within 1,000 words). Applicants for Physics must include the reason why you choose the program in the research plan. |
| Research Outlines | All applicants for Doctoral Programs in Mathematics, Physics, Chemistry, Engineering Sciences Subprogram in Applied Physics, Engineering Sciences Subprogram in Material Sciences, Engineering Sciences Subprogram in Materials Science and Engineering | Submit the outline of your current research by the deadline for application to the administration office (Refer to “8. Contact・Previous Examinations”). Write it within 4 pages which correspond to about 4,000 characters in Japanese and to about 2,000 words in English. Attach the designated cover of “Research Outline” to it. Put it in an envelope and write “ Research Outline for Doctoral Programs”, including your name, course and program of your choice to the envelop. 〈For the designated cover of “Research Outline”, visit here〉 |
| Summary of Research and Future Research Plans | All applicants for Doctoral Program in Materials Innovation | Submit “Summary of Research and Future Research Plans” by the deadline for application to the administration office (Refer to “8. Contact・Previous Examinations”). Write it in English by using the designated form. Put it in an envelope and write “Summary of Research and Future Research Plans”, including your name, course and Program of your choice to the envelop. 〈For the designated form, visit here〉 |
| Copy of “Application Completed” Page of Examination Fee Payment by Credit Card | Applicants who made a credit card payment (*Refer to “4.Examination Fee.”) |
After the payment, print out the “Application Completed” page, and submit it to us by registered mail or in person. |
| Receipt Portion (Certificate of Payment) of Examination Fee Statement | Applicants who made a convenience store payment (*Refer to “4.Examination Fee.”) |
After the payment, detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given at the convenience store and submit it to us by registered mail or in person. The Receipt Portion needs to be attached to the form that can be created online and printed out after you complete the Web Entry procedure. |
| Letter of approval for entrance examination (Any format is acceptable) |
If applicable | The letter must be submitted by registered mail or in person.
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| Certificate of Government-Sponsored (Japanese Government Monbukagakusho scholarship) Foreign Student | If applicable | The certificate must be submitted by airmail or in person. If you are enrolled in another university at the time of application, submit the certificate of the government-sponsored (Japanese Government Monbukagakusho scholarship) foreign student issued by the university. |
(*1) In case your current name is different from that on the documents you submit (e.g., because of marriage), submit with the proof (e.g., copy of your marriage license).
(*2) In case any questions arise about your certificate, we will verify it with the institution of TOEIC, TOEFL, or IELTS.
PDF to be Created After Completing Web Entry
| Documents | Created for | Remarks |
|---|---|---|
| Reference Card | All applicants | Print out the Reference Card with your photograph and bring a copy of the card to the venue with you on the examination day. |
| Address Sheet | All applicants | Attach the address sheet to your envelope when you submit the required documents to us by registered mail or in person.
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| Form for Submission of TOEIC Official Score Certificate/ Official Score Report, TOEFL Examinee Score Report or Test Taker Score Report issued on and after August 1st, 2019 or Test Report Form of IELTS (Academic Module) | If applicable | Attach an original document of the TOEIC Official Score Certificate/ Official Score Report (Only Listening & Reading Test is available), TOEFL Examinee Score Report or Test Taker Score Report issued on and after August 1st, 2019, or Test Report Form of IELTS (Academic Module) to the form and submit it to us by registered mail or in person. |
| Form for Submission of the Certificate of Payment of Application Fee | Applicants who made a convenience store payment | Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form and submit it to us by registered mail or in person. |
| List of Documents to be Submitted | All applicants | Fill in the required items and submit it to us by registered mail or in person. |
Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the applicant’s documents, will be used for affairs concerning admission and screening, or may be used to improve the way of admission and university education keeping each identity confidential. Also, they will be used as part of the materials for screening students for tuition exemption or scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.