School of Integrative and Global Majors (SIGMA)

Five-year Doctoral Program (Ph.D. Program in Humanics)

Click here for more details about the program.

3. Web Entry and Supporting Documents to be Submitted

TOEFL iBT test and TOEFL iBT Home Edition for Graduate School Entrance Examination for Academic Year 2024 of University of Tsukuba

With our Web Entry system, you can submit the application online. Read this section carefully before applying online.

[Information You Need for Web Entry]

Information		Required for	Remarks
1. Applicant’s Information		All applicants	Follow the instruction on the Web Entry system. You are requested to upload the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months with no hats or other head adornments.
2. Course Information/ Preferences		All applicants	Follow the instructions on the Web Entry system.
	TOEIC/ TOEFL Score/ IELTS (Academic Module) Score 【Validity Period of the Test Score】 August Selection Process： test taken after August 2021 January to February Selection Process： test taken after January 2022	All applicants except for those whose native language is English or those whose language in higher education is English	Read the following and check the box on the Web Entry system. Submit an original copy of TOEFL/TOEIC/IELTS or other equivalents test results to us by express mail. Important Notice: If the applicant does not have any valid TOEFL/TOEIC/IELTS scores, While instead, the recommendation letter of the applicant must include an evaluation of the applicant’s English proficiency.
3. Eligibility		All applicants	Follow the instructions on the Web Entry system.
	Research Proposal	All applicants	Write a proposal with about 1,000 English words for interdisciplinary research with another field of study under this Program. Oral Examination 2 will be based on this proposal.
	Fields of Interest and Mentors (a main-mentor and a sub-mentor)	All applicants	Please state two fields and two mentors (a main-mentor and a sub-mentor) you are interested in. You should choose a field and a mentor of 1) Biomedical Sciences and 2) Physical Sciences / Engineering / Informatics respectively. You should make preliminary contacts with the mentors and should be approved by them. Research fields available in the program are shown on the Listing of faculty“ Mentors” on the website. A sub-mentor for you will officially been decided after the enrollment.
4. Educational Background		All applicants	Follow the instructions on the Web Entry system.
	Research Activities	All applicants who have research history
	Employment Records	All applicants who have present and history of employment

1.) Documents to be posted directly from your school

(The original copies need to be posted to us by registered mail).

* No photocopied / scanned documents accepted
* If the recommendation letter is not received by the deadline, we cannot accept the application.

Documents	Required for	Remarks
Letter of Recommendation	(General Selection Process)	A recommendation letter (from School) by the department dean or the supervisor, from which the applicant graduated/is expected to graduate, should be directly sent to the admission office. The recommendation letter must be written on A4/letter-size paper with the department-letter-head printed and with the signature of the recommender. The letter must be sent by the recommender directly to the admission office by postal mail. Important Notice: An applicant who do not have TOEFL/TOEIC/IELTS score must include an evaluation of the applicant’s English proficiency.
(Special Selection Process for Working Individuals)	A recommendation letter (from Company) should be written by your boss or supervisor. The letter should include: 1) Period of your research record in your current company 2) Research achievement 3) Evaluation of your research The recommendation letter must be written on A4/letter-size paper with the department-letter-head printed and with the signature of the recommender. The letter must be sent by the recommender directly to the admission office by postal mail. Important Notice: An applicant who do not have TOEFL/TOEIC/IELTS scores must include an evaluation of the applicant’s English proficiency.

Documents

Required for

Remarks

Letter of Recommendation

(General Selection Process)

A recommendation letter (from School) by the department dean or the supervisor, from which the applicant graduated/is expected to graduate, should be directly sent to the admission office.

The recommendation letter must be written on A4/letter-size paper with the department-letter-head printed and with the signature of the recommender. The letter must be sent by the recommender directly to the admission office by postal mail.

Important Notice: An applicant who do not have TOEFL/TOEIC/IELTS score must include an evaluation of the applicant’s English proficiency.

(Special Selection Process for Working Individuals)

A recommendation letter (from Company) should be written by your boss or supervisor.
The letter should include:
1) Period of your research record in your current company
2) Research achievement
3) Evaluation of your research

Important Notice: An applicant who do not have TOEFL/TOEIC/IELTS scores must include an evaluation of the applicant’s English proficiency.

2.) Documents to be submitted from the applicant

(The original copies need to be posted by registered mail or submitted to the Office of Ph.D. Program in Humanics in person).

* No photocopied / scanned documents accepted
* If the required documents are not received by the deadline, we cannot accept the application.

Documents	Required for	Remarks
(Expected) Graduation Certificate (See the note)	All applicants	Submit a (expected) graduation certificate issued by a university (generally the undergraduate school where you received a bachelor’s degree) which meets the application requirements for University of Tsukuba. (Note) ・If you have (or are expected to have) a Master’s or Doctorate degree, you are required to submit a certificate (or proof of future certification) issued by the university where you received your Master’s or Doctorate. ・If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’. ・For graduates of Chinese universities, see ‘3 and 4 below’.
Degree Certificate	Those who graduated from a university or other educational institution outside Japan	If you graduated from a university or another educational institution outside Japan, submit a degree certificate for your bachelor’s. The document(s) must; – be issued by university or the institution. – include the name of the degree(s) conferred. (Note) ・If you have a Master’s or Doctorate degree, you are required to submit a certificate issued by the university where you received your Master’s or Doctorate. ・Upload a JPEG file to the Web Entry system and then post original copy(ies) to us by express mail. ・If the certificate (original) is issued online, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’. ・For graduates of Chinese universities, see’3 and 4 below’.
Academic Transcript	All applicants	Submit an academic transcript (the official transcript of programs record) issued by universities or other educational institutions where you have earned/are expected to earn your bachelor’s degree. If any credits were transferred from another school, submit an academic transcript from that school. (All documents must be in English or in Japanese.) Post an original copy to us by express mail. (Note) ・If you have (or are expected to have) a Master’s or Doctorate degree, you are required to submit an academic transcript issued by the university where you received (or are expected to receive) your Master’s or Doctorate. ・If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’. ・For graduates of Chinese universities, see ‘3 and 4 below’.
Letter of Approval for Taking the Examination (Format of your choice)	If applicable	1. Individuals who currently attend a university or graduate school (except those who will graduate or complete in March 2024 (April enrollment) or April to September 2024 (October enrollment)) are required to submit a letter of approval for taking the examination issued by the head of their university (or department) or, submit a letter of application from the applicant (stating that he/she will withdraw from the university before enrolment). (Format of your choice, A4 size) 2. Individuals who currently work for a government agency, school, or company (except part-time workers) are required to submit 1) a letter of approval for taking the examination issued by their supervisor or 2) a declaration written by the applicants themselves. (Format of your choice, A4 size)
Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student	If applicable	The certificate must be submitted by airmail or hand. If you are enrolled in another university at the time of application, submit the certificate of government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university.
TOEIC/ TOEFL Score/ IELTS (Academic Module) Score 【Validity Period of the Test Score】 August Selection Process： test taken after August 2021 January to February Selection Process： test taken after January 2022	All applicants except for those whose native language or those who participated in higher education is English	The original certificate must be submitted by airmail. Important Notice: The recommendation letter for an applicant who do not have a certificate of TOEFL/TOEIC/IELTS must include an evaluation of the applicant’s English Proficiency.

*1Certificate should be issued in English or Japanese.
*2If your current name differs from that on any of your certificates due to marriage or other reasons, enclose an extract of your family register (photocopy is acceptable) or relevant certificate of individual items in your family register. If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrolment procedure.
*3Substitution of the original English version of the Academic Credentials verification report issued by the ‘China Higher-education Information and Student Information (CHSI (Japan))’ is acceptable.
*4For those who have completed the 「自学考試(本科)」and obtained a degree, the original transcript and degree certificate issued by the institution conducting the 「自学考試」must be submitted. Applications from applicants who have not yet completed the 「自学考試」are not accepted.

PDF to be Created after Completing Web Entry

Documents	Created for	Remarks
Examination ID Card	All applicants	Print out the Examination ID Card with your ID photo and bring it to the venue with you on your examination day.
Address Sheet	All applicants	Attach the sheet to your envelope when you post the required documents to us.
Form for Submission of the Certificate of Payment of Application Fee	Applicants who made a convenience store payment	Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form and submit it to us by postal mail.

*Applicants are allowed to send out the required documents without Reference Card and Address Sheet to meet the deadline. In that case, the applicants must contact us by email.
*If the required documents are not received by the office before the deadline or they are incomplete, we cannot accept the application.