Degree Programs in Systems and Information Engineering

Doctoral Program in Empowerment Informatics (First Year Enrollment)

Doctoral Program in Empowerment Informatics
[Important] Information on Change in Method of
Implementing Future Entrance Examinations, Etc.,
in Response to the COVID-19 Infections

There is a possibility that there will be changes in the method of the entrance examinations for the University of Tsukuba Graduate School for academic year 2021, depending on the situation regarding the spread of the infections of the COVID-19, such as changes to online entrance examinations, etc., after these application guidelines have been published. Also, there is a possibility that entrance examination days will be added, in connection with the changes in the examination method. The latest information on the entrance examinations is published on the Information page of the Graduate Admissions site, so it can be checked at any time.
In particular, when applying and before taking the examination, be sure to check the latest information in the Information page of the Graduate Admissions site.

Information page of the Graduate Admissions site URL https://eng.ap-graduate.tsukuba.ac.jp/

Information Environment, Etc., Necessary if there is a Change to Online Entrance Examinations

At present the schedule, etc., envisaged for entrance examinations in the university (Tsukuba area) has been announced. However if there has to be a change to online entrance examinations at short notice, it will be announced on this site when the decision has been taken (as a guide, by August 7 in the case of September entrance examinations, and 1 month before the examination date for entrance examinations in October or later). Also if the examinations are to be held online, the following is advance notification of the preparations that must be made by those taking the examinations.

  1. Have a bright quiet private room environment
  2. Have a network environment capable of sending and receiving video
  3. Have a personal computer with a camera and microphone
    (using a speaker for voice output. The use of earphones or headphones, etc., that are fitted to the body are prohibited)
  4. Have a smartphone (with a camera) * Item 4 on the left is for emergency use in case of occurrence of network problems

Note that if you have questions regarding the examination environment or if you would like to do a communication test as preparation in advance for the possibility of online examinations, contact the inquiry desk of your program.

*Treatment of Private Sector English Proficiency Tests is described in the Information page of the Graduate Admissions site, so those intending to apply for programs that require a score report to be submitted should be sure to check this page.

  • September (Admission on Recommendation)
  • October (General Admission Examination)
  • February (General Admission Examination)

  • 1. Schedule

    Doctoral Program in Empowerment Informatics (First Year Enrollment)

    September October February
    Eligibility Screening Application July 16, 2020 August 28, 2020 November 27, 2020
    Payment July 21, 2020 – July 30, 2020 September 1, 2020-September 18, 2020 December 1, 2020-December 18, 2020
    Web Entry July 21, 2020 (from noon JST) – July 30, 2020 (by 3 p.m. JST) September 1, 2020 (from noon JST) – September 18, 2020 (by 3 p.m. JST) December 1, 2020 (from noon JST) – December 18, 2020 (by 3 p.m. JST)
    Documents Submission July 21, 2020 – July 30, 2020 (Necessary documents must be received no later than July 30, 2020.) September 1, 2020-September 18, 2020 (Necessary documents must be received no later than September 18, 2020.) December 1, 2020-December 18, 2020 (Necessary documents must be received no later than December 18, 2020.)
    Examination Date September 1, 2020 October 19, 2020 February 1, 2021
    Announcement of Admission Results September 11, 2020 November 6, 2020 February 17, 2021
  • 2. Number of Students to be Admitted

    Doctoral Program in Empowerment Informatics (First Year Enrollment)

    Admission on Recommendation in September 4 students
    General Admission in October 4 students
    General Admission in February a few students

    (Note)
    Time of enrollment is April 2021.

  • 3. Eligibility for Admission

    Individuals who will be deemed eligible if they meet one of the following requirements.

    (A) No Eligibility Screening is Required for the following individuals:

    • Individuals who have graduated or are expecting to graduate from a Japanese four-year university by March 2021
    • Individuals who have graduated or are expecting to graduate from a university outside Japan that implements 16 or more years of school curriculum up to graduation of university by March 2021
    • Individuals who have earned or are expecting to earn a degree equivalent to bachelor’s degree in a three-year (or more) program from universities outside Japan
    • Others

    (B) Eligibility Screening is Required for the following individuals:

    • Individuals who have graduated or are expecting to graduate from a junior college, upper secondary school, a vocational school or similar school
    • Individuals who have graduated or are expecting to graduate from a university of a foreign country that implements 15-year school curriculum up to graduation of university
    • Others

    Recommendation Requirements (Only for the individuals who apply for Admission on Recommendation in September)

    • Individuals whose credits of grades “A+” and “A” cover 68 percent or more of the total credits obtained by the application, and whose English level is equivalent to TOEIC C rank (score: 430~730) or more
    • Individuals who achieve excellent grades in the subjects which is required for the research of Empowerment Informatics

    If you have any questions about your eligibility, please contact us.

  • 4. Information and Hints for Admission

    Obtaining the consent from Faculty members before submit the application

    Applicants must contact the desired faculty advisor and obtain his/her consent to your application prior to submitting the application for the examination.

    The list of faculty members and specialization areas
    If you have any questions about research field, refer to “13.Contact us”.

    Security Export Control

    University of Tsukuba has established the University of Tsukuba Rules on Security Export Control in accordance with the Foreign Exchange and Foreign Trade Act, and conducts strict examinations for acceptance of international students, etc. International applicants who fall under any of the conditions set out in said regulations may be unable to enter their desired course or program.

  • 5. Examination Fee

    30,000 Japanese Yen (non-refundable)
    * The examination fee is exempted for the Japanese Government (Monbukagakusho: MEXT) Scholarship foreign students.

    Credit Card Payment (for all applicants):

    Visa, MasterCard, JCB, AMERICAN EXPRESS can be accepted.
    You can make a payment by using your credit card at the last stage of the Web Entry system or at the following websites:

    https://e-shiharai.net/ (Japanese)
    https://e-shiharai.net/english/ (English)

    After the payment, you will be provided with the receipt number so enter the number on the Web Entry system.

    Print out the application completed page of the payment and submit it together with other required documents to us by mail.

    For details, see the payment instruction.
    Administration fee needs to be covered by the applicant.

    Convenience Store Payment (for domestic applicants only):

    Payment can be made at LAWSON, Seven-Eleven, FamilyMart, or MINISTOP.
    To pay your fee at a convenience store, follow the instructions given at the last stage of the Web Entry system or at the following website:

    https://e-shiharai.net/ (available in Japanese only)

    After the payment, enter the name of the convenience store that you used, the date of payment, and the number given by the store on the Web Entry system.

    1. Seven-Eleven: 13 digits
    2. LAWSON, FamilyMart, MINISTOP: 11 digits

    Detach the Receipt Portion (certificate of payment) from your Examination Fee Statement given at the convenience store and affix it to the “Form for Submission of the Certificate of Payment of Application Fee”. You can create the form in PDF format and print it out from the Web Entry system. Submit it together with other required documents to us by mail.

    For details, see the payment instructions.
    Administration fee needs to be covered by the applicant.

  • 6. Application Procedure
    1. Visit our Web Entry system to apply. The Web Entry system will be available during the terms stated below.
      • For Admission on Recommendation in September: July 21, 2020 (from noon JST) – July 30, 2020 (by 3 p.m. JST)
      • For General Admission in October: September 1, 2020 (from noon JST) – September 18, 2020 (by 3 p.m. JST)
      • For General Admission in February: December 1, 2020 (from noon JST) – December 18, 2020 (by 3 p.m. JST)

      Once you submit your application, you will not be able to go back to edit. Be sure to double-check before proceeding.

    2. All of the documents required for your application have to be submitted to the Academic Service Office for the System and Information Engineering by express mail, and these must be received by the deadline stated below. When you submit your application online, the system will ask you to create Address Sheet in PDF format. Please print out the sheet and submit it with the other required documents.
      If your materials are not received by the due date, you will not be able to take the exam.

        【Deadlines】

      • For Admission on Recommendation in September: July 30, 2020
      • For General Admission in October: September 18, 2020
      • For General Admission in February: December 18, 2020
    3. Unless requested, all documents submitted will not be returned to you.
      Examination fee which has been paid is non-refundable.
    4. Should you have any question about curriculum or research field, contact the corresponding faculty members on the list.
  • 7. Web Entry and Documents to be submitted

    With the Web Entry system, you can submit the application online. Read this section carefully before applying online.

    Information You Need for Web Entry

    Information Required for Remarks
    1. Applicant’s Information All applicants Follow the instructions on the Web Entry system.
    You are requested to upload the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months without hats or other head adornments.
    2. Supervisor of Your Choice All applicants Follow the instructions on the Web Entry system.
    Score of TOEIC/ TOEFL/ IELTS Academic

    Please be sure to check the notification regarding the handling of the English score. https://eng.ap-graduate.tsukuba.ac.jp/

    Applicants except those exempted as given in the notes below the table* Enter the score and date of the examination taken after May 2018.
    Submit either the Official Score Certificate/Report (TOEIC), Test Taker Score Report (TOEFL), or Test Report Form (IELTS Academic).
    3. Eligibility All applicants Follow the instructions on the Web Entry system.
    Research Plan All applicants Summarize plans for your intended research activities in this program within 500 words in English or 1,000 characters in Japanese.

    Your research plan will mainly be assessed according to the following four criteria that examine to what extent you have;

    1. expertise and presentation skills appropriate for Empowerment Informatics
    2. fundamental skills for interdisciplinary research
    3. the ability to investigate issues from multiple perspectives
    4. the potentiality to play active roles in an international society
    Career Plan All applicants Summarize plans for your career after completing this program within 500 words in English or 1,000 characters in Japanese.

    Your career plan will mainly be assessed according to the following three criteria that examine to what extent you have;

    1. the qualities needed to take an initiative as a global leader
    2. the potentiality to develop and pass on technology that matches the needs of the future society
    3. the abilities to tackle and resolve complicated social issues
    4. Educational Background All applicants Follow the instructions on the Web Entry system. Upload the JPEG data of your graduation/degree certificate before submitting an original copies if you have earned or are expecting to earn your degree at the university or another type of educational institution outside Japan.
    Research Activities All applicants who have research history
    Employment Record All applicants who have employment history
    5. Examination Fee
    (Refer to “5. Examination Fee”.)
    All applicants Follow the instructions given at the last page of the Web Entry system and pay your fee.
    The following payment methods are available.
    Credit Card (for all applicants):
    Pay your fee online. After the payment, enter the receipt number on the Web Entry system.
    Convenience Store (for domestic applicants only):
    Pay your fee at a convenience store in Japan. After the payment, enter the name of the convenience store that you used, the date of payment, and the number given by the store on the Web Entry system.

    * Applicants eligible for an exemption from TOEIC, TOEFL, or IELTS Academic score requirements include;
    1) those whose first or native language is English
    2) those from a country where English is an official language
    3) those who completed their undergraduate course fully conducted in English.
    If you fall under one of the above categories and wish to request this exemption, submit a letter that briefly summarizes your own linguistic background to support your request.

    Documents Needed for Application

    *The original copies need to be submitted by express mail no later than the deadlines stated below.

      【Deadlines】

    • Admission on Recommendation in September: July 30, 2020
    • General Admission in October: September 18, 2020
    • General Admission in February: December 18, 2020
    Documents Who must submit Instructions
    Letter of Recommendation or Letter of Self- Recommendation

    *The forms can be obtained from here

    Applicants who apply for Admission on Recommendation in September Submit the letter issued by the president or dean in a sealed envelope.
    However, if you cannot submit the Letter of Recommendation, please submit the Letter of Self- Recommendation prepared by yourself.
    TOEIC Official Score Certificate/Record, TOEFL Examinee Score Report, IELTS Academic Test Report Form

    Please be sure to check the notification regarding the handling of the English score. https://eng.ap-graduate.tsukuba.ac.jp/

    Applicants except those exempted as given in the notes below the table* Submit either the Official Score Certificate/Report (TOEIC), Test Taker Score Report (TOEFL), or Test Report Form (IELTS Academic) of the examination taken after May 2018.
    If the score is not submitted properly, you will be excluded from further selection.
    We will not accept a photocopy of the Official Score Certificate, TOEIC Institutional Program Score Report, or TOEFL Official Score report/Institutional Score Report.
    Any question arising out of, or in connection with, this Official Score Certificate, will be referred to the issuing office.

    Request Letter for Exemption from TOEIC, TOEFL, or IELTS Academic Score Requirements If applicable (Check the notes below the table*) If you wish to request the exemption from TOEIC, TOEFL, or IELTS Academic score requirements, submit a letter that briefly summarizes your own linguistic background to support your request. Any format is acceptable.
    Graduation Certificate**
    and/or
    Degree Certificate**
    All applicants Submit a document to prove that you graduated (are expected to graduate) from a university or another type of educational institution and earned (are expecting to earn) a bachelor’s degree.

    The document must;

    1. be issued by the institution
    2. include the name of the degree conferred (expected to be conferred) and the date of conferral.

    For applicants whose degree was awarded in Japan:
    The document must be written in Japanese.

    For applicants whose degree was awarded outside Japan:
    The document must be written in English.

    Academic Transcript** All applicants Submit an academic transcript (the official transcript of programs record) issued by your university or educational institution that meets the application requirements for Doctoral Program in Empowerment Informatics. If any credits were transferred from another school, submit an academic transcript from that school. If you have completed or will complete a graduate school, submit an academic transcript (the original transcript of program record) issued by the graduate school, too. (All documents must be written in English or Japanese.)
    Copy of “Application Completed” Page of Examination Fee Payment by Credit Card Applicants who made a credit card payment
    (*Refer to “5.Examination Fee“.)
    After the payment, print out the “Application Completed” page, and submit it to us by airmail.
    Receipt Portion (Certificate of Payment) of Examination Fee Statement Applicants who made a convenience store payment
    (*Refer to “5.Examination Fee“.)
    After the payment, detach the Receipt Portion (certificate of payment) from the Examination Fee Statement given at the convenience store and submit it to us by airmail.
    The Receipt Portion needs to be attached to the form that can be created after you complete the web entry.

    Letter of Approval for Entrance Exam (Form of Your Selection) If applicable
    1. Individuals who currently attend a university or graduate school (except those who are expected to graduate by March 2021) need to submit a letter of approval allowing them to take the entrance examination, issued by the head of their university or graduate school (or the head of their department). Any format is acceptable.
    2. Individuals who currently work for a government agency, school, or company (except for part-time workers) need to submit a letter of approval allowing them to take the entrance examination, issued by their superior. Any format is acceptable.
    Certificate of Japanese Government (Monbukagakusho: MEXT) Scholarship Foreign Student If applicable If you are enrolled at another university at the time of application, submit the certificate of Japanese Government (Monbukagakusho: MEXT) Scholarship foreign student issued by the university.

    * Applicants eligible for an exemption from TOEIC, TOEFL, or IELTS Academic score requirements include;
    1) those whose first or native language is English
    2) those from a country where English is an official language
    3) those who completed their undergraduate course fully conducted in English.

    ** In the case that your current name is different from that on the documents you submit (for example, because of marriage), submit with the proof (e.g., copy of marriage license).

    Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the application documents, will be used only for affairs concerning admission and screening, and as part of the materials to be used for screening students for tuition exemption or scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.

    Files/Documents to be Created after Completing Web Entry

    Documents Created for Remarks
    Reference Card All applicants The Web Entry system instruct you to supply the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months with no hats or other head adornments.
    Print out the Reference Card with your ID photo and bring a copy of the card to the venue with you on your examination day.
    Address Sheet All applicants Attach this sheet to your envelope when you post the required documents to us, during the terms stated below.

    • For Admission on Recommendation in September: July 21 – July 30, 2020
    • For General Admission in October: September 1 – September 18, 2020
    • For General Admission in February: December 1 – December 18, 2020

    *Necessary documents must be received no rather than the date stated below.

    • For Admission on Recommendation in September: July 30, 2020
    • For General Admission in October: September 18, 2020
    • For General Admission in February: December 18, 2020
    Form for Submission of the Certificate of Payment of Application Fee Applicants who made a convenience store payment Attach the Receipt Portion (certificate of payment) of the Examination Fee Statement to the form and submit it to us by airmail.
  • 8. Screening Criteria

    We will determine the students to be admitted by evaluating the submitted documents and their academic skills as a whole.

    Examination Schedule and the Subjects

    Admission on Recommendation in September
    Subject
    (Allocation of Marks)
    Application Document Screening
    (100 points)
    Oral Examination (200 points in total):
    1) Research Plan (100 points)
    2) Career Plan (100 points)
    Date Tuesday, September 1, 2020
    Time 10:00-17:00
    Description Your academic skills will be assessed based on all your information and documentation submitted. The examination takes the form of an interview.
    You will be asked to offer a presentation about your research plan and career plan (5 minutes) followed by a Q & A session (15 minutes).

    Depending on the future situation such as the spread of infection of novel coronavirus, it is possible that the entrance examination method may be changed, such as conducting the entrance examination online. In addition, due to changes in the entrance examination method, etc., there is a possibility that the entrance examination date will be added. Any changes to the published information will be announced immediately at this website. Please check periodically to review any changes that may have been made.
    Regarding the handling of the English score, please be sure to check the notification.
    https://eng.ap-graduate.tsukuba.ac.jp/

    1. The examination time will in principle be determined by the University after the web entries closed.
    2. The following item is what you need to bring for taking the examination.
      1. 1)A copy of your Reference Card
    General Admission in October
    Subject
    (Allocation of Marks)
    Application Document Screening
    (100 points)
    Oral Examination (200 points in total):
    1) Research Plan (100 points)
    2) Career Plan (100 points)
    Date Monday, October 19, 2020
    Time 10:00-17:00
    Description Your academic skills will be assessed based on all your information and documentation submitted. The examination takes the form of an interview and a presentation.
    You will be asked to offer a presentation about your research plan (5 minutes) and career plan (5 minutes) followed by a Q & A session (10 minutes).

    Depending on the future situation such as the spread of infection of novel coronavirus, it is possible that the entrance examination method may be changed, such as conducting the entrance examination online. In addition, due to changes in the entrance examination method, etc., there is a possibility that the entrance examination date will be added. Any changes to the published information will be announced immediately at this website. Please check periodically to review any changes that may have been made.
    Regarding the handling of the English score, please be sure to check the notification.
    https://eng.ap-graduate.tsukuba.ac.jp/

    1. The examination time will in principle be determined by the University after the web entries closed.
    2. The following items are what you need to bring for taking the examination.
      1. 1)A copy of your Reference Card
      2. 2)Presentation slides
      3. 3)A laptop PC for your presentation
    General Admission in February
    Subject
    (Allocation of Marks)
    Application Document Screening
    (100 points)
    Oral Examination (200 points in total):
    1) Research Plan (100 points)
    2) Career Plan (100 points)
    Date Monday, February 1, 2021
    Time 10:00-17:00
    Description Your academic skills will be assessed based on all your information and documentation submitted. The examination takes the form of an interview and a presentation.
    You will be asked to offer a presentation about your research plan (5 minutes) and career plan (5 minutes) followed by a Q & A session (10 minutes).

    ※ Oral examination will be conducted on Zoom.

    1. The examination time will in principle be determined by the University after the web entries closed.
    2. The following items are what you need to bring for taking the examination.
      1. 1)A copy of your Reference Card
      2. 2)Presentation slides
      3. 3)A laptop PC for your presentation
  • 9. Testing Location, Announcement of Acceptance & Enrollment Procedure

    Admission Site

    At University of Tsukuba (1-1-1 Tennodai, Tsukuba-shi, Ibaraki-ken)

    Remote examination is available only for applicants residing outside Japan. It will in principle take place by connecting the applicant to the examiners in Tsukuba via Teleconference System. Details will be arranged once the web entries closed.

    Announcement of Acceptance

    The examinee numbers of the successful applicants will be posted on the website https://entry.ap-graduate.tsukuba.ac.jp during the terms stated below.

    • For Admission on Recommendation in September: 10 am on September 11, 2020 – 10 am on September 17, 2020
    • For General Admission in October: 10 am on November 6, 2020 – 10 am on November 12, 2020
    • For General Admission in February: 10 am on February 17, 2021 – 10 am on February 24, 2021

    An acceptance letter will be sent to successful applicants on the same day by the registered mail.

    Enrollment Procedure

    1. Enrollment Procedure Guidelines (which contain documents to be submitted before entrance) will be sent out to successful applicants on February 17, 2021. Follow the direction in the Guidelines.
      (Note)
      The successful applicants need to notify us in advance if they change their postal address.
    2. The documents should be mailed using a designated envelope (which will be sent to you together with the Enrollment Procedure Guidelines) by early March 2021. The deadline will be shown in Enrollment Procedure Guidelines.
    3. Expenses Required upon Entrance
      1. (a)Entrance fee is 282,000 Japanese Yen, which is non-refundable.
      2. (b)Tuition: The tuition for the first semester of the 2021 academic year (April – September) is 267,900 Japanese Yen.
        The tuition for the second semester (October – March) is 267,900 Japanese Yen (Yearly Amount: 535,800 Japanese Yen).
        Full exemption of the tuition fee is expected to be available for the students enrolled in the Doctoral Program in Empowerment Informatics.

          (Note)

        1. If the fees are revised before your entrance or after you enrolled in this program, the revised tuition fees will be applied.
        2. The entrance fees are exempted for the Japanese Government (Monbukagakusho: MEXT) Scholarship foreign students.
    4. All applicants with a job (except part-time) need a document or a letter (e.g. an order for a training course, a letter of leave of absence or an approval letter) from the employer to prove that you are available to complete the program.
    5. International applicants must acquire a Status of Residence suitable for entrance to a graduate school, in accordance with the Immigration Control and Refugee Recognition Act (Cabinet Order No. 319 of 1951), before beginning enrollment procedures. Those who wish to enter this program as an international student must acquire Status of Residence as a “Student.”
  • 10. Student Support

    Students enrolled in the Doctoral Program in Empowerment Informatics are eligible for financial support in the form of stipend under the Financial Support Scheme for Special Fellows. Financial Support of 70,000 Japanese Yen will be paid to the students on a monthly basis. Any students receiving other forms of financial aid such as the Japanese Government (Monbukagakusho: MEXT) Scholarship and JSPS Research Fellowship for Young Scientists (DC) are not entitled to apply for the scheme.

  • 11. Applicants Who Need Special Assistance

    If you need special assistance due to disability, contact the Division of Admission by the dates stated below.
    Click here for sending your request.

      【Deadlines】

    • For Admission on Recommendation in September: July 16, 2020
    • For General Admission in October: August 28, 2020
    • For General Admission in February: November 27, 2020
  • 12. Examination Instructions

    We will post the “Information for Examinees” on our website on the dates stated below.

      【Planned publications dates】

    • For Admission on Recommendation in September: August 18, 2020
    • For General Admission in October: September 29, 2020
    • For General Admission in February: January 12, 2021
  • 13. Contact Us

    If you have any questions about application guide, please contact us at:

    Academic Service Office for the System and Information Engineering
    Degree Programs in Systems and Information Engineering
    1-1-1 Tennodai, Tsukuba, Ibaraki, 305-8573 Japan
    Phone: +81 29.853.4979
    Hours: 9am to 12:15pm and 1:15pm to 5pm on Monday through Friday except national holidays