Degree Programs in Life and Earth Sciences

Doctoral Programs

3. Web Entry and Documents to be Submitted

With our Web Entry system, you can submit the application online. Read this section carefully before applying online.

Information You Need for Web Entry

Information		Required for	Remarks
1. Program of Your Choice / Applicant’s Information		All applicants	Follow the instructions on the Web Entry system. You are requested to upload a photograph for your Reference Card in JPEG format. The photograph must be taken within the last three months and must not include hats or other head adornments.
2. Supervisor		All applicants	Follow the instructions on the Web Entry system.
	TOEIC Listening & Reading Test Official Score Certificate, TOEFL Examinee (Test Taker) Score Report (TOEFL iBT® Home Edition Score Report) 【Validity Period of Test Score】 August Selection Process：test taken after August 2021 January to February Selection Process： test taken after January 2022	August Selection Process/January to February　Selection Process : [General Selection Process] Applicants for Doctoral Program in Biology	Read the following and check the box on the Web Entry system. You are required to submit an original copy of the TOEIC Listening & Reading Test Official Score Certificate, TOEFL Examinee (Test Taker) Score Report or TOEFL iBT® Home Edition Score Report which is sent to the TOEFL examinee from ETS by postal mail, to meet the requirements for the ‘English’ subject. If the score is not submitted properly, you will be excluded from the further selection. We will not accept the TOEIC Institutional Program Score Report, the TOEFL Institutional Test Score Record, or a photocopy of the Official Score Certificate or the Examinee (Test Taker) Score Report. Refer to notes of Doctoral Program in Biology in “ 6. Screening Criteria” for details. ※Regarding submitting TOEFL iBT score reports, Please check ≪here≫
3. Eligibility		All applicants	Follow the instructions on the Web Entry system.
	Research Plan	August Selection Process/January to February Selection Process: [General Selection Process] Applicants for Doctoral Program in Biology / Agricultural Sciences(Subprogram in Agricultural Technology and Sciences cooperated with NARO) / Bioindustrial Sciences / Environmental Studies August Selection Process/January to February Selection Process： [Special Selection Process for Working Individuals] All applicants	Summarize your research plan in English (about 1,000 words) following the instructions on the Web Entry system.	You may use the prescribed form downloadable from the Web Entry system only if it is essential for you to use mathematical formulae, Greek letters, special symbols, or diagrams which cannot be entered into the system. Fill it out and submit it together with the other required documents by mail or in person. The format of the form must not be changed. Any texts may not be written outside the box.
	Summary of Thesis	Applicants who submit a thesis written in a language other than Japanese or English	Enter the summary written in English (about 1,500 words) in the Web Entry system.
	Research Outline	August Selection Process/January to February Selection Process: [General Selection Process] Applicants who expect to complete a master’s program or a program equivalent to or higher than a master’s program	Enter the outline of the ongoing research with its expected results in English (about 1,500 words) in the Web Entry system.
	Activity/ Research Achievement Record	August Selection Process/January to February Selection Process: [Special Selection Process for Working Individuals] Doctoral Program in Environmental Studies	Enter list and details of previous activities and research achievements in the specified column in the Web Entry system.
4. Educational Background		All applicants	Follow the instructions on the Web Entry system.
	Research Activities	All applicants who have research history
	Employment Records	All applicants who have employment history
Examination Fees		All applicants * However, the examination fees are exempted for those who are 1. The Government-Sponsored(Japanese Government Monbukagakusho scholarship). 2. Who have completed the University of Tsukuba Master’s Program and will continue on to the University Doctoral Program within one year of the completion date. (*Refer to “4.Examination Fee.”)	Follow the instructions given on the last page of the Web Entry system and pay your fees. The following payment methods are available. Credit Card (for all applicants): Pay your fees online. After the payment, enter the receipt number into the box on the Web Entry system. Convenience Store (for domestic applicants only): Pay your fees at a convenience store in Japan. After the payment, enter the name of the convenience store, the date of payment, and the number given by the store into the box on the Web Entry system.

Documents Needed for Application

(The original copies need to be submitted to us by postal mail or in person.)

Documents	Who must submit	Instructions
(Expected) Graduation Certificate *1	All applicants	Submit a graduation certificate (or an official document certifying that you are expected to graduate) issued by a university or other type of educational institution that awarded or will award you a master’s degree, professional degree or their equivalent. The document must be in English or Japanese. (Notes) Even if you have a higher (i.e. doctoral) degree, you must submit a graduation certificate of master’s program. The document must be original. If you cannot submit the original graduation certificate because it cannot be reissued, a photocopy attested by an authorized official of your university is acceptable. However, photocopies without the official university seal are not acceptable, as their authenticity cannot be verified. If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’. For graduates of Chinese universities, see ‘*2 below’.
Degree Certificate *1	Those who graduated from a graduate school outside Japan	If you have graduated or expected to graduate from a university or other type of educational institution in a country other than Japan, submit a degree certificate (or an official document certifying that you are expected to earn a degree). The documents must be in English or Japanese. (Notes) Even if you have a higher (i.e. doctoral) degree, you must submit a master’s degree certificate. The document must be original. If you cannot submit the original degree certificate because it cannot be reissued, a photocopy attested by an authorized official of your university is acceptable. However, photocopies without the official university seal are not acceptable, as their authenticity cannot be verified. Eligibility for applicants who have graduated from universities in countries other than Japan will be confirmed individually, since the education system varies by countries. Please upload a scanned image of your degree certificate in JEPG format on to the Web Entry system before submitting. If the certificate (original) is issued online, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’. For graduates of Chinese universities, see ‘*2 below’.
Academic Transcript *1	All applicants	Submit an academic transcript issued by a university or other type of educational institution that awarded or will award you a master’s degree, professional degree or their equivalent. The document must be in Japanese or English. If any credits were transferred from another school, please also submit an academic transcript issued by that school which contains grade information for the transferred credits (e.g. A student who transferred to the current university must submit transcripts issued by the current university and the previous university). (Notes) Even if you have a higher (i.e. doctoral) degree, you must submit an academic transcript for master’s program. The document must be original. If you cannot submit the original academic transcript because it cannot be reissued, a photocopy attested by an authorized official of your university is acceptable. However, photocopies without the official university seal are not acceptable, as their authenticity cannot be verified. If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’. For graduates of Chinese universities, see ‘*2 below’.
Thesis	All applicants (Except those who expect to complete a master’s program or a program equivalent to or higher than a master’s program, and who expect to earn a degree equivalent to a master’s degree)	Submit one of the following to the office of each program (Refer to “8. Thesis Submission and Inquiry”) by the end of the application period. Attach a Thesis Title Sheet to the front page of your thesis. The envelope (prepared by the applicant) for submitting the thesis must have an Address Sheet for Thesis Submission attached. Make sure to send it by registered mail from a post office in Japan or by Express Mail Service from overseas. (Do not send your thesis in the same envelope with your application documents.) Master’s thesis (Photocopies are acceptable.) Applicants who completed a program in the previous year or earlier may submit a more recent paper (photocopies are acceptable) instead of their master’s thesis. Applicants who have not been required to write a master’s thesis may submit an equivalent paper instead.
Research Plan	Only applicants whose “Research Plan” needs mathematical formulae, Greek letters, special symbols, or diagrams which cannot be entered in the Web Entry system	If applicable, check the box in the Web Entry system to download the form from the last page. Fill it out on one page and submit it to us by airmail or in person. (The format of the form may not be changed. Any texts may not be written outside the box.)
Summary of Thesis		Write in a format of your choice (with your desired program, your reference number and your name mentioned) and submit to us.
Research Outline
TOEIC Listening & Reading Test Official Score Certificate or TOEFL Examinee (Test Taker) Score Report (TOEFL iBT® Home Edition Score Report)* 【Validity Period of Test Score】 August Selection Process：test taken after August 2021 January to February Selection Process： test taken after January 2022	August Selection Process/January to February Selection Process: [General Selection Process] Applicants for Doctoral Program in Biology	You are required to submit an original copy of the TOEIC Listening & Reading Test Official Score Certificate, TOEFL Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS by postal mail. We will not accept the photocopy of the Official Score Certificate or the Examinee (Test Taker) Score Report. See 6. Screening Criteria. ※Regarding submitting TOEFL iBT score reports, Please check ≪here≫
Copy of “Application Completed” Page of Examination Fee Payment by Credit Card	Applicants who made a credit card payment (*Refer to “4.Examination Fee.”)	After the payment, print out the “Application Completed” page, and submit it to us by airmail or in person.
Receipt Portion (Certificate of Payment) of Examination Fee Statement	Applicants who made a convenience store payment (*Refer to “4.Examination Fee.”)	After the payment, detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given at the convenience store and submit it to us by airmail or in person. The Receipt Portion needs to be attached to the form that can be created online and printed out after you complete the Web Entry procedure.
Letter of approval for entrance examination	If applicable Individuals who are currently attending a university or graduate school *Except for April entry applicants who are expected to graduate by March 2024 and October entry applicants who are expected to graduate by September 2024 Individuals who are currently working for a government agency, school, or company (except for part-time workers	The letter must be submitted by airmail or in person. Need to submit a letter of approval issued by the head of their university or graduate school (or the head of their department) allowing them to take the entrance examination or, submit a letter of application the applicant (stating that he/she will withdraw from the university before enrolment). Any format is acceptable, but the letter must be printed on A4 paper. Need to submit a letter of approval issued by a superior allowing them to take the entrance examination or a written self-declaration stating that attending the entrance examination will not adversely affect their duties. Any format is acceptable, but the letter must be printed on A4 paper.
Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student	If applicable	The certificate must be submitted by airmail or in person. If you are enrolled in another university at the time of application, submit the certificate of the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university. Applicants who plan to receive the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student must submit a copy of the “Passing Certificate of the First Screening” issued by the Japanese diplomatic mission abroad. (*Please make a JPEG image of the certificate to be submitted and upload it to the web system in advance so that we can check your eligibility for the government-sponsored (Japanese Government Monbukagakusho Scholarship)

*1 In case your current name is different from that on the documents you submit (e.g., because of marriage), submit with the proof (e.g., copy of your marriage license).
If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrolment procedure.

*2 Substitution of the original English version of the Academic Credentials verification report issued by the ‘China Higher-education Information and Student Information (CHSI (Japan))’ is acceptable.

PDF to Be Created After Completing Web Entry

※You can download them from the Web Entry system only while the system open

Documents	Created for	Remarks
Reference Card	All applicants	The Web Entry system instructs you to supply a photograph for your Reference Card in JPEG format. The photograph must be taken within the last three months and must not include hats or other head adornments. Print out the Reference Card with your photograph and bring a copy of the card to the venue with you on the examination day.
Address Sheet	All applicants	Attach the address sheet to your envelope when you submit the required documents to us by postal mail or in person. 【Submission Periods】 August Selection Process： July 7 – 21, 2023 January to February Selection Process： December 1 – 15, 2023 (Note) The Academic Service Office closes at 3:00 pm (JST). The application brought in after that time will not be accepted.
Address Sheet for Thesis Submission	If applicable	Fill in the required items on this sheet and attach it to an envelope for submitting your thesis or paper.
Thesis Title Sheet	If applicable	Fill in the required items on this sheet and attach it to the front page of each thesis or paper to be submitted. (This sheet may be photocopied.)
Form for Submission of TOEIC Listening & Reading Test Official Score Certificate or TOEFL Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS to be submitted	If applicable	Attach an original copy of the Official Score Certificate or Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS to be submitted.
Form for Submission of the Certificate of Payment of Application Fee	Applicants who made a convenience store payment	Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form to be subumitted.

Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the applicants’ documents, will be used for affairs concerning admission and screening, or may be used to improve the way of admission and university education keeping each identity confidential. Also, they will be used as part of the materials for screening students for tuition exemption or scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.