3. Web Entry and Documents to be Submitted | University of Tsukuba Graduate Admissions
This application guideline is the archive of previous year.

3. Web Entry and Documents to be Submitted

You must submit the application online via our Web Entry system. Read this section carefully before applying.
Please print the PDF files that are generated after completing your application. Please paste original copies of the documents listed below on to the printed form and submit by registered mail.

You must obtain the consent of faculty member who will be your academic advisor after admission. Please refer https://informatics.tsukuba.ac.jp/en/academic-staff-en/.

Don’t place space characters of the beginning of the first line in any fields, including the Research Plan.

Required information for Web Entry

Information Required for Remarks
1. Applicant’s Information / Program of Your Choice All applicants You are required to upload the JPEG file (max 500KB and 2,000 pixels in both width and height) of your photo for the Reference Card. The photo must be taken within three months with no hats, masks or other head adornments.
2. Supervisor of Your Choice All applicants The consent is needed.
3. Eligibility All applicants
Research Plan All applicants Summarize plans in Japanese in 2000 characters or English in 1000 words or less.
Be sure to write in the SAME language as the oral examination.
If you write in different language, your application will be rejected.

You may use the prescribed form downloadable from the Web Entry system only if it is essential for you to use mathematical formulae, Greek letters, or special symbols, which cannot be entered into the system. Fill it out and send it together with the other required documents by mail. The format of the form must not be changed. Any texts may not be written outside the box.
Research and Practice Overview All applicants Summarize your research overview in Japanese in 2000 characters or English in 1000 words or less.
Be sure to write in the SAME language as the oral examination.
If you write in different language, your application will be rejected.

All applicants describe either their research or work experiences.
You may use the prescribed form downloadable from the Web Entry system only if it is essential for you to use mathematical formulae, Greek letters, or special symbols, which cannot be entered into the system. Fill it out and send it together with the other required documents by mail. The format of the form must not be changed. Any texts may not be written outside the box.
List of Research Results All applicants Categorize your academic results into thesis, academic articles, conference presentations, patents, projects, etc. and number them serially in each category. Put circles at the beginning of the academic results you chose to submit as your major Research Results.

  1. (1) For the academic articles, fill in the author(s) including the co-author(s), the title, the name of the journal, the volume, the number, the year of publication and the first and last page numbers. If the article is written in language other than Japanese and English, please add the abstract for the article in Japanese or English.
  2. (2) For conference presentations, fill in the author(s) including the co-author(s), the title, the name of the conference and the date.
  3. (3) For project participation, fill in the name of the project, the term, outline and your role.
  4. (4) Conform the style above for other categories.
4. Educational Background All applicants If you have graduated from a foreign university, please upload your degree certificate in JPEG format (max 3MB and 2,000 pixels in both width and height).
Research Activities Applicants who have research history
Employment Records Applicants who have employment history
5. Examination Fee All applicants
(Excluding Japanese Government (Monbukagakusho：MEXT) Scholarship student and those who have completed the University of Tsukuba Master’s Program and will continue on to the University Doctoral Program within one year of the completion date)		 Examination Fee is 30,000 JPY.
Follow the instructions given on the last page of the Web Entry system and pay your fee.
The following payment methods are available.
By Credit Card (recommended):
Pay your fee online. After the payment, enter the receipt number into the box on the Web Entry system.
At Convenience Store (only domestic applicants):
Pay your fee at a convenience store in Japan. After the payment, enter the information below into the box on the Web Entry system.
・Number given by the store
・Date of payment
・Name of the convenience store

Documents to be sent

Please print-out in A4 or Letter size the PDF files generated after completing your application.
Please note that PDF files cannot be printed after the Web Entry System Application Period.
The original copies of the following documents need to be submitted to us by registered mail. All documents must be in English or in Japanese.
When submitting a translation of the original documents as a certificate, the translation must be certified by an embassy or a notary public office.
Submit the original copies issued by a university or another official institution. We will not accept photocopies as the application documents.
In principle, the submitted certificates will not be returned. If the original copies cannot be reissued, enclose the request memo that you want us to return the original copies and the way of returning. Applicants are responsible for the cost of returning. We will return after the examination day.

Documents Who must submit Instructions
(Expected) Graduation Certificate
Note1, Note2		 All applicants Submit a graduation certificate (or an attested document certifying that you will graduate) issued by a university or another educational institution.

If the certificate (original) is issued online by the university outside Japan, a “copy of the page and the URL” of the official website of the issuing institution (university) that describes how to apply for the online certificate must be attached to the certificate to confirm that the online certificate is recognized as original by the institution (university).
(Expected)
Degree Certificate
Note1, Note2		 Applicants who graduated from a graduate school outside Japan Submit the graduation certificate for your master’s degree.

If the certificate (original) is issued online by the university, a “copy of the page and the URL” of the official website of the issuing institution (university) that describes how to apply for the online certificate must be attached to the certificate to confirm that the online certificate is recognized as original by the institution (university).
Academic Transcript
Note1, Note2		 All applicants Submit an academic transcript (the official transcript) issued by a university or another educational institution. If any credits were transferred from another school, submit an original academic transcript from the former school.

If the certificate (original) is issued online by the university outside Japan, a “copy of the page and the URL” of the official website of the issuing institution (university) that describes how to apply for the online certificate must be attached to the certificate to confirm that the online certificate is recognized as original by the institution (university).
Letter of Recommendation Applicants of Special Selection Process for Recommended Applicants and Special Selection Process of Global Individuals in English A Letter of Recommendation from your academic advisor is required. There is no designated format for the recommendation. Please submit the original signed document in A4/letter size.
Be sure it contains the signature, title and affiliation of the recommender.
Peer-reviewed academic paper Applicants who are applying through criteria (2) of the “Special Selection Process for Recommended Applicants” After submitting documents, you will receive an email with the subject “Submission Instruction of Research Results” from tosyoss-daigakuin@un.tsukuba.ac.jp. Follow the instructions and upload a single PDF file including your research paper.
Research Results
(Peer-reviewed academic paper etc.)		 Applicants who want to submit them After submitting documents, you will receive an email with the subject “Submission Instruction of Research Results” from tosyoss-daigakuin@un.tsukuba.ac.jp. Follow the instructions and upload a single PDF file including your research articles (not more than 5 items).
Research Plan Only applicants whose “Research Plan”, “Research and Practice Overview” includes mathematical formulae, Greek letters, or special symbols that cannot be entered in the Web Entry system Fill out your research plan, research and practice overview on the designated format in page each and submit them.
The fixed format must not be changed. Any texts may not be written outside the box.
Research and Practice Overview
Receipt Portion (Certificate of Payment) of Examination Fee Statement Applicants who made a convenience store payment Detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given at the convenience store and paste it onto the “Form for Submission of the Certificate of Payment of Application Fee”.
Copy of “Application Completed” Page of Examination Fee Payment by Credit Card Applicants who made a credit card payment Include a copy of the “Application Completed” page.
Letter of approval for Entrance Examination Applicable applicants

  1. Applicants who currently attend a university or graduate school as a full-time student (except those who are expected to graduate by March, 2026, for Special Selection Process of Global Individuals in English applicants, September, 2026)
  2. Applicants who currently work full-time
  1. Need to submit a letter of approval issued by the head of their university or graduate school (or the head of their department) allowing them to take the entrance examination, or submit a letter of application stating that the applicant will withdraw from the university before enrollment. Any format is acceptable, but the letter must be printed on A4 or letter size paper. It must be signed.
  2. Need to submit a letter of approval issued by a superior allowing them to take the entrance examination or a written self-declaration stating that attending the entrance examination will not adversely affect their duties. Any format is acceptable. Please use A4/letter size. It must be signed.
Certificate of Japanese Government (Monbukagakusho:MEXT) Scholarship student Japanese Government (Monbukagakusho: MEXT) Scholarship student who are enrolled in another university in Japan Submit a “Certificate of Japanese Government (Monbukagakusho:MEXT) Scholarship student” issued by the university that you are currently enrolled in.
Address Sheet All applicants Attach the address sheet to your envelope when you submit the required documents to us by registered mail.

Note1: In case your current name is different from that on the documents you submit (e.g., because of marriage), submit the proof (e.g., copy of your marriage license).
If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrollment procedure.

Note2: For graduates of Chinese universities, substitution of the original English version of the Academic Credentials verification report issued by the “China Higher education Information and Student Information (CHSI (Japan))” is acceptable.

Bring on the day of the Examination

Documents Who must bring Remarks
Reference Card All applicants Please print it out and bring it with you at the oral examination.

Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the application documents, will be used for affairs concerning admission and screening, and may also be used for research and study to improve the admission procedure and university education after generating non-personally identifiable data. Also, we will use the data to screen students for scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.

1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577 Japan

Copyright © University of Tsukuba All Rights Reserved.

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4. Examination Fee | University of Tsukuba Graduate Admissions
This application guideline is the archive of previous year.

4. Examination Fee

30,000 Japanese Yen (nonrefundable)

* The examination fees are exempted for the following person.
1. The Government-Sponsored (Japanese Government Monbukagakusho) scholarship student.
2. The person who have completed the University of Tsukuba Master’s Program and will continue on to the University Doctoral Program within one year of the completion date※.

※Not applicable for students who complete the course in March 2025 and enroll in April 2026, as it will take more than one year from the date of completion.

University of Tsukuba have the special measures of examination fee exemption for the victims of disasters in Japan. For more details, please refer to this website.

Please make your payment by one of the following methods.

(1) Payment Period

  • July Selection Process： May 23 (Fri) – June 3 (Tue), 2025
  • August Selection Process： July 9 (Wed) – July 22 (Tue), 2025
  • January to February Selection Process： December 1(Mon) – December 11(Thu), 2025

(2) Payment Method

Credit Card Payment (recommended):

Visa, MasterCard, JCB, and American Express are accepted.
You can make a payment by using your credit card at the last stage of the Web Entry system or at this website (https://e-shiharai.net/english/?schoolcode=OPU5100850000000). You can also pay before you enter the Web Entry system.

After the payment, you will be provided with a receipt number. Enter the number into the box on the Web Entry system.
Print out “the application completed page” after the payment and submit it together with other required documents to us by registered mail.
For details, see the payment instructions.
The applicant needs to cover the remittance charge.

Convenience Store Payment (for domestic applicants only):

Payments can be made at LAWSON, 7-Eleven, FamilyMart, or MINISTOP.
To pay your fee at a convenience store, follow the instructions given at the last stage of the Web Entry system or at this website (available only on stores in Japan).

After the payment, enter the name of the convenience store that you used, the date of payment, and the number given by the store into the box on the Web Entry system.

  1. 7-Eleven: 13 digits
  2. LAWSON, FamilyMart, MINISTOP: 11 digits

Detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given to you at the convenience store and paste it onto the “Form for Submission of the Certificate of Payment of Application Fee”. Submit it with other required documents to us by registered mail.
For details, see the payment instructions.
The applicant needs to cover the remittance charge.

1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577 Japan

Copyright © University of Tsukuba All Rights Reserved.

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5. Application Procedure | University of Tsukuba Graduate Admissions
This application guideline is the archive of previous year.

5. Application Procedure

  1. Visit the Web Entry system to apply. Once you submit your application, you will not be able to make any changes, so check carefully before submission. Please pay your examination fee before sending your application data.
      【Application Period】

    • July Selection Process：May 23 (Fri), 2025 12:00 p.m. – June 3 (Tue), 2025 3:00 p.m.
    • August Selection Process：July 9 (Wed), 2025 12:00 p.m. – July 22 (Tue), 2025 3:00 p.m.
    • January to February Selection Process：December 1 (Mon), 2025 12:00 p.m. – December 11 (Thu), 2025 3:00 p.m.
  2. All necessary documents must be sent the university by registered mail, and must be received by the due date. When you submit your application online, the system will ask you to create an Address Sheet in PDF format. Stick the printed Address Sheet to the envelope for sending required documents.
    Please be sure to send your documents by a traceable method, as we will not respond to inquiries regarding the arrival status of the application documents. If your documents are not received by the due date, you will not be able to take the examination.

      【Due date】

    • July Selection Process： June 4 (Wed), 2025
    • August Selection Process： July 23 (Wed) , 2025
    • January to February Selection Process： December 12 (Fri) , 2025
      【Necessary documents】

    • All applicants: (Expected) Graduation Certificate, Academic Transcript, Letter of Recommendation (Applicants of Special Selection Process for Recommended Applicants and Special Selection Process of Global Individuals in English)
    • Applicable applicants: (Expected) Degree Certificate, Research Plan*, Research and Practice Overview*, Receipt Portion (Certificate of Payment) of Examination Fee Statement, Copy of “Application Completed” Page of Examination Fee Payment by Credit Card, Letter of Approval for Entrance Examination, Certificate of Japanese Government (Monbukagakusho：MEXT) scholarship student

    * If it is essential for you to use mathematical formulae, Greek letters, or special symbols, which cannot be entered into the system.

      【Documents to be uploaded】

    • Applicable applicants: Peer-reviewed paper, Research-results
  3. All documents submitted will not be returned to you.
    Examination fee which have been paid are non-refundable.
  4. If any false or forged statements are found in the application documents, or if there is any obvious examination misconduct, the acceptance or admission may be revoked.

    Note: If you have any questions about the application, contact Graduate Academic Affairs Section, Academic Service Office for the Library, Information and Media Sciences Area.


6. Screening Criteria | University of Tsukuba Graduate Admissions
This application guideline is the archive of previous year.

6. Screening Criteria

We will determine the students to be admitted by comprehensively evaluating the submitted documents and the result of the examination.

Examinations for 2026 academic year will be conducted online.

Examination Schedule and the Subjects

July Selection Process (Special Selection Process for Recommended Applicants)

Subject Application Review
(100 points)		 Oral Examination
(300 points)
Date – July 4 (Fri) or July 7 (Mon)
Language used in the oral examination – Japanese or English
Language used in Research Plan/ Research and Practice Overview Same language as the oral examination –
Content Application form, Academic Transcript, Letter of Recommendation, Research Plan, Research and Practice Overview, Peer-reviewed paper and Research Results will be evaluated. It takes 30 minutes per person. You will be expected to give a presentation about your research result and research plan (approximately 7 minutes, in the same language as the oral examination). After the presentation, you will be questioned about the content of the presentation and basic knowledge in related fields.
  1. The time and place of the oral examinations are open to public with Information and Regulations for the Oral Examination on Friday, June 13, 2025
    at: https://informatics.tsukuba.ac.jp/en/admission-information-en/admission/examination/

August Selection Process (General Selection Process / Special Selection Process for Working Individuals)

Subject Application Review
(100 points)		 Oral Examination
(300 points)
Date – August 21 (Thu) or August 22 (Fri)
Language used in the oral examination – Japanese or English
Language used in Research Plan/ Research and Practice Overview Same language as the oral examination –
Content Application form, Academic Transcript, Research Plan, Research and Practice Overview and Research Results will be evaluated. It takes 45 minutes per person. You will be expected to give a presentation about your research result and research plan (approximately 15 minutes, in the same language as the oral examination). After the presentation, you will be questioned about the content of your presentation and basic knowledge in the related fields.
  1. The time and place of the oral examinations are open to public with Information and Regulations for the Oral Examination on Friday , August 1, 2025
    at: https://informatics.tsukuba.ac.jp/en/admission-information-en/admission/examination/

January to February Selection Process (General Selection Process / Special Selection Process for Working Individuals)

Subject Application Review
(100 points)		 Oral Examination
(300 points)
Date – January 27 (Tue) or January 28 (Wed)
Language used in the oral examination – Japanese or English
Language used in Research Plan/ Research and Practice Overview Same language as the oral examination –
Content Application form, Academic Transcript, Research Plan, Research and Practice Overview and Research Results will be evaluated. It takes 45 minutes per person. You will be expected to give a presentation about your research result and research plan (approximately 15 minutes, in the same language as the oral examination). After the presentation, you will be questioned about the content of your presentation and basic knowledge in the related fields.
  1. The time and place of the oral examinations are open to public with Information and Regulations for the Oral Examination on Thursday, January 8, 2026
    at: https://informatics.tsukuba.ac.jp/en/admission-information-en/admission/examination/

January to February Selection Process (Special Selection Process of Global Individuals in English)

Subject Application Review
(100 points)		 Oral Examination
(300 points)
Date – January 27 (Tue) or January 28 (Wed)
Language used in the oral examination – English
Language used in Research Plan/ Research and Practice Overview English –
Content Application form, Academic Transcript, Letter of Recommendation, Research Plan, Research and Practice Overview and Research Results will be evaluated. It takes 45 minutes per person. You will be expected to give a presentation about your research result and research plan (approximately 15 minutes, in English). After the presentation, you will be questioned about the content of your presentation and basic knowledge in the related fields.
  1. The time and place of the oral examinations are open to public with Information and Regulations for the Oral Examination on Thursday, January 8, 2026
    at: https://informatics.tsukuba.ac.jp/en/admission-information-en/admission/examination/


8. Example of Previous Examinations | University of Tsukuba Graduate Admissions
This application guideline is the archive of previous year.

8. Example of Previous Examinations

No written examinations are available.


9. Applicants Who Need Assistance, 10. Information and Regulations for Examinees and 11. Contact Us | University of Tsukuba Graduate Admissions
This application guideline is the archive of previous year.

9. Applicants Who Need Assistance

If you need assistance due to disability, submit a designated application form, a medical certificate, and a copy of their disability certificate to the Division of Admission (1-1-1 Tennoudai, Tsukuba-shi, Ibaraki-ken, 305-8577, Japan) by following dates.
＊We may not be able to accommodate your request for consideration.

    【Due Dates】

  • July Selection Process： May 22 (Tue), 2025
  • August Selection Process： July 2(Wed), 2025
  • January to February Selection Process： November 25 (Tue), 2025
Examples of considerations:
  • Use of a computer for writing, vision aid, hearing aid, and other aids
  • Sign language interpreter and other assistants

To request these accommodations, applicants must submit documents to prove their condition.

10. Information and Regulations for Examinees

We will post the “Information and Regulations for the Oral Examination” on our website（https://informatics.tsukuba.ac.jp/en/admission-information-en/admission/examination）.

    【Estimated Release Dates】

  • July Selection Process： 2:00 p.m., June 13 (Fri), 2025
  • August Selection Process： 2:00 p.m., Aug 1 (Fri), 2025
  • January to February Selection Process： 2:00 p.m., January 8 (Thu), 2026

11. Contact Us

If you have any questions about the application guidelines, contact us at:

Academic Service Office for the Library, Information and Media Science Area
tosyoss-daigakuin at un.tsukuba.ac.jp (Please change “ at ” to @.)
1-2, Kasuga, Tsukuba-shi, Ibaraki-ken, 305-8550, Japan
Tel: +81-29-859-1120/1121
Hours: 9:00 a.m. to 12:15 p.m. and 1:15 p.m. to 5:00 p.m. on Monday through Friday except national holidays.

12. Disclosure of Admission Examination Results

The following disclosure is made upon request in relation to the performance of an applicant who was unsuccessful in the entrance examination for the Degree Programs in Comprehensive Human Sciences, Graduate School of Comprehensive Human Sciences, (Doctoral Program in Informatics).

  1. Contents of Disclosure
    Total Score of the Candidate Who Failed the Examination
    ※ However, the results will not be disclosed if:
    (1) Absentee from one or more subjects
  2. Applicant
    The Examinee Himself /Herself
  3. How to Request
    Please send your request by mail, enclosing the following.
    (1) Request Form for Disclosure of Admission Information
    (2) Reference Card (to be returned at the time of disclosure)
    (If you have lost the Reference Card, a copy of your student ID, driver’s license, etc.)
    (3) Reply Envelope (long size #3) with your name and address written on it and a 460 Yen Stamp Affixed.
    However, if you are an outside Japan resident, please inquire by E-mail to the billing office.
  4. Request Period
    May 1, 2026 – May 29, 2026
  5. Disclosure Method
    Disclosed information will be mailed to the person in question after the deadline of the request period.
  6. Billing Office
    1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577, Japan
    Division Graduate Admissions Office, University of Tsukuba
    E-mail: dai.daigakuinka at un.tsukuba.ac.jp (Please change “ at ” to @)