Account Registration

First, you will need to register your account by entering your email address and a password of your choice to log in. Once you have created an account, you can save the data that you entered and log back in later to continue.

Activation

Once you have registered your account, an activation URL will be sent to your registered email address. Click the URL to activate your account.

Logging In

The first time you log in after activating your account, you will be logged in automatically. Just click the “Login” button to begin. After that, you will need to enter your email address and password to log in when you visit our Login page.

My Page

On My Page, you need to click the “Application Form” button for the appropriate program to move on to the Application Form.
On this page, you can edit your login information or reset your password.

Application Form

There are four sections in the Application Form:

1. Degree Program / Applicant’s Information
2. Supervisor
3. Eligibility
4. Educational Background

Be sure to fill in all of the columns marked with an asterisk (*). If you fail to do so, an error message will appear and you will be unable to proceed to the next section. Each section is saved when you click the “Proceed” button on the relevant confirmation page. After a section has been saved, you can continue from where you left off when you log in again. In Section 1, upload an ID photograph in JPEG format. Use half-width characters and numbers to input all of the information.
〈For details, visit here〉
In Section 4, upload your “(Expected) Graduation Certificate,” “(Expected) Degree Certificate,” and “Academic Transcript” in JPEG format if you graduated from a foreign university. We will use these documents to assess your eligibility to apply because the education system used in a foreign country will be different from that used in Japan. Use half-width characters and numbers to input all of the information.

You must submit all of the original documents of the above-mentioned certificates by registered mail or in person no later than the deadline.
If you fail to submit the original documents by the deadline or the documents are insufficient (including cases where a certificate is not the original), your application will not be accepted and you will be unable to take the examination. We will not return the original documents. Please add a note indicating your desire to return documents like a diploma or any other document that only has one copy issued, if you want it to return.

Payment

You must pay the examination fees before submitting your application. The university accepts the following types of payment.

1. –Online credit card payments for both domestic and overseas applicants
2. –Convenience store payments for domestic applicants only

Credit Card Payment: Follow the instructions given in the final stage of the Web Entry System and pay your fees by credit card. After you have made the payment, you will be provided with a receipt number. Enter this number in the “Receipt Number” box and then click the “Submit” button to proceed.
Convenience Store Payment: Follow the instructions given in the final stage of the Web Entry System and pay your fees at a convenience store in Japan. If you apply for “Convenience Store Payment” online, you will receive an “Examination Fee Statement” with an 11-digit or 13-digit code. After you have made the payment, enter the code and payment date in the applicable boxes on the Web Entry System and then click the “Submit” button to proceed.

(*The examination fees are exempted for those who are the Government-Sponsored (Japanese Government Monbukagakusho scholarship) foreign students and have completed the University of Tsukuba Master’s Program and will continue on to the University Doctoral Program within one year of the completion date.)

〈For details, visit here〉

Submission

After your payment has been confirmed, you can submit your application by clicking the “Submit to Apply ” button. When you click the button, the information that you have entered will be sent to the university as application documents and you will not be able to go back and make any edits. Be sure to double-check your application before proceeding.
After you submit your application, a confirmation email will be sent to your registered email address. Be sure to check it.
(*Check and adjust the spam filter settings for your email account beforehand to ensure that you can receive emails from the “webentry.ap-graduate.tsukuba.ac.jp” domain.)

Creation and Printing of PDFs

After you submit your application, follow the instructions given in the final stage of the Web Entry System and be sure to download and print out all of the following as PDF files: “Reference Card,” “Address Sheet,” “Form for Submission of the Certificate of Payment of Application Fee” (applicable only to those who have made a convenience store payment), ”List of Documents to Be Submitted,” and ”Form for Submission of English Score” (if applicable). You can download these documents from the Web Entry System only while the system is open. Please be sure to print out all of the documents.