School of Integrative and Global Majors (SIGMA)

Five-year Doctoral Program (Ph.D. Program in Humanics)

3. Web Entry and Supporting Documents to be Submitted

TOEFL iBT test and TOEFL iBT Home Edition for Graduate School Entrance Examination for Academic Year 2023 of University of Tsukuba

With our Web Entry system, you can submit the application online. Read this section carefully before applying online.

[Information You Need for Web Entry]

Information Required for Remarks
1. Applicant’s Information All applicants Follow the instruction on the Web Entry system.
You are requested to upload the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months with no hats or other head adornments.
2. Course Information/ Preferences All applicants Follow the instructions on the Web Entry system.
TOEIC/ TOEFL Score/ IELTS (Academic Module) Score

    【Validity Period of the Test Score】

  • August Selection Process: test taken after August 2020
  • January to February Selection Process: test taken after January 2021
All applicants except for those whose native language is English or those whose language in higher education is English Read the following and check the box on the Web Entry system.
Submit an original copy of TOEFL/TOEIC/IELTS or other equivalents test results to us by express mail.

Important Notice: If the applicant does not have any valid TOEFL/TOEIC/IELTS scores, While instead, the recommendation letter of the applicant must include an evaluation of the applicant’s English proficiency.

3. Eligibility All applicants Follow the instructions on the Web Entry system.
Research Proposal All applicants Write a proposal with about 1,000 English words for interdisciplinary research with another field of study under this Program. Oral Examination 2 will be based on this proposal.
Fields of Interest and Mentors (a main-mentor and a sub-mentor) Please state two fields and two mentors (a main-mentor and a sub-mentor) you are interested in. You should choose a field and a mentor of 1) Biomedical Sciences and 2) Physical Sciences / Engineering / Informatics respectively. You should make preliminary contacts with the mentors and should be approved by them. Research fields available in the program are shown on the Listing of faculty“ Mentors” on the website. A sub-mentor for you will officially been decided after the enrollment.
4. Educational Background All applicants Follow the instructions on the Web Entry system.
Research Activities All applicants who have research history
Employment Records All applicants who have present and history of employment

1.) Documents to be posted directly from your school

(The original copies need to be posted to us by airmail).

* No photocopied / scanned documents accepted
* If the recommendation letter is not received by the deadline, we cannot accept the application.

Documents Required for Remarks
Letter of Recommendation (General Selection Process) A recommendation letter (from School) by the department dean or the supervisor, from which the applicant graduated/is expected to graduate, should be directly sent to the admission office.

The recommendation letter must be written on A4/letter-size paper with the department-letter-head printed and with the signature of the recommender. The letter must be sent by the recommender directly to SIGMA office by postal mail.

Important Notice: An applicant who do not have TOEFL/TOEIC/IELTS score must include an evaluation of the applicant’s English proficiency.

(Special Selection Process for Working Individuals) A recommendation letter (from Company) should be written by your boss or supervisor.
The letter should include:
1) Period of your research record in your current company
2) Research achievement
3) Evaluation of your research

The recommendation letter must be written on A4/letter-size paper with the department-letter-head printed and with the signature of the recommender. The letter must be sent by the recommender directly to SIGMA office by postal mail.

Important Notice: An applicant who do not have TOEFL/TOEIC/IELTS score must include an evaluation of the applicant’s English proficiency.

2.) Documents to be sent from the applicant

(The original copies need to be posted to us by airmail).

* No photocopied / scanned documents accepted
* If the required documents are not received by the deadline, we cannot accept the application.

Documents Required for Remarks
(Expected) Graduation Certificate (See the note) All applicants Submit a (expected) graduation certificate issued by a university (generally the undergraduate school where you received a bachelor’s degree) which meets the application requirements for University of Tsukuba.
(Note)
If you have (or are expected to have) a Master’s or Doctorate degree, you are required to submit a certificate (or proof of future certification) issued by the university where you received your Master’s or Doctorate.
Degree Certificate Those who graduated from a university or other educational institution outside Japan If you graduated from a university or another educational institution outside Japan, submit a degree certificate for your bachelor’s.
The document(s) must;
– be issued by university or the institution.
– include the name of the degree(s) conferred.
(Note)
*If you have a Master’s or Doctorate degree, you are required to submit a certificate issued by the university where you received your Master’s or Doctorate.
*Upload a JPEG file to the Web Entry system and then post original copy(ies) to us by express mail.
Academic Transcript All applicants Submit an academic transcript (the official transcript of programs record) issued by universities or other educational institutions where you have earned/are expected to earn your bachelor’s degree. If any credits were transferred from another school, submit an academic transcript from that school. (All documents must be in English or in Japanese.)
Post an original copy to us by express mail.
(Note)
If you have (or are expected to have) a Master’s or Doctorate degree, you are required to submit an academic transcript issued by the university where you received (or are expected to receive) your Master’s or Doctorate.
Letter of Approval for Taking the Examination
(Format of your choice)
If applicable 1. Individuals who currently attend a university or graduate school (except those who will graduate or complete in March 2023 (April enrollment) or September 2023 (October enrollment)) are required to submit a letter of approval for taking the examination issued by the head of their university (or department). (Format of your choice, A4 size)
2. Individuals who currently work for a government agency, school, or company (except part-time workers) are required to submit
1) a letter of approval for taking the examination issued by their supervisor
   or
2) a declaration written by the applicants themselves. (Format of your choice, A4 size)
Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student If applicable The certificate must be submitted by airmail or hand.
If you are enrolled in another university at the time of application, submit the certificate of government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university.
TOEIC/ TOEFL Score/ IELTS (Academic Module) Score

    【Validity Period of the Test Score】

  • August Selection Process: test taken after August 2020
  • January to February Selection Process: test taken after January 2021
All applicants except for those whose native language or those who participated in higher education is English The original certificate must be submitted by airmail.
Important Notice: The recommendation letter for an applicant who do not have a certificate of TOEFL/TOEIC/IELTS must include an evaluation of the applicant’s English Proficiency.

(Note) Certificate should be issued in English or Japanese.
(Note) If your current name differs from that on any of your certificates due to marriage or other reasons, enclose an extract of your family register (photocopy is acceptable) or relevant certificate of individual items in your family register.

PDF to be Created after Completing Web Entry

Documents Created for Remarks
Examination ID Card All applicants Print out the Examination ID Card with your ID photo and bring it to the venue with you on your examination day.
Address Sheet All applicants Attach the sheet to your envelope when you post the required documents to us.
Form for Submission of the Certificate of Payment of Application Fee Applicants who made a convenience store payment Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form and submit it to us by postal mail.

*Applicants are allowed to send out the required documents without Reference Card and Address Sheet to meet the deadline. In that case, the applicants must contact us by email.
*If the required documents are not received by the office before the deadline or they are incomplete, we cannot accept the application.