Paper certificates and other documents required for application (See below) should be mailed (using registered mail). All required documents must be put in an envelope which fits unfolded A4 size paper with an Address Sheet attached. You can download your Address Sheet in PDF from the Web Entry System.
The documents must arrive to our office by the deadline (See “1. Schedule”). If your documents fail to arrive by the deadline or any of the required documents is incomplete, invalid or missing, you will not be allowed to take the exam.
Place to Submit:
Graduate Admissions, Academic Service Office for the Life and Environmental Sciences Area (See “14. Contact Us.”)
Note:
- Your [Expected] Graduation Certificate, [Expected] Degree Certificate and Academic Transcript must be original documents with the official university seal unless otherwise specified.
- In case of submitting photocopies of certificates because they cannot be reissued, etc., only those certificates that are certified by the issuer of the certificate that the photocopies do not differ from the original will be accepted. (To verify authenticity, the official seal of the issuer must be stamped directly on the photocopy (paper media) to be submitted.)
In principle, all documents submitted will not be returned to you.
If you are unable to obtain a photocopy that meets our requirement, please submit the original document with a return request.
Regardless of the above, the External English Test Score Sheet will NOT be returned. Also, we will not provide you with a photocopy after submission. Please make your own copy and keep them before submission if necessary.
Documents Needed for Application
(The original copies need to be submitted to us by registered mail, such as EMS.)
※The submission in person to the office counter is not acceptable.
| Documents | Who must submit | Instructions |
| (Expected) Graduation Certificate *1 | All applicants | Submit a graduation certificate (or an official document certifying that you are expected to graduate) issued by a university or other type of educational institution that awarded or will award you a bachelor’s degree or its equivalent. The documents must be in English or Japanese. (Notes) - Even if you have a higher (i.e. master’s or doctoral) degree, you must submit a graduation certificate of undergraduate program.
- For applicants who have graduated from a university outside Japan and intend to submit certificates issued online, please refer to *2 below.
- For graduates of Chinese universities, see ‘*3 and *4 below’.
|
| Degree Certificate *1 | (1) Individuals who have graduated or expected to graduate from a university in a country other than Japan (2) Individuals who qualify for application at the National Institution for Academic Degrees and Quality Enhancement of Higher Education (NIAD-QE) in Japan | Submit the corresponding document as described below. (1) Submit a degree certificate, i.e., an official document certifying that you are expected to earn a degree issued by a university or other institution that awarded or will award you a bachelor’s degree or its equivalent. The document must be in English or Japanese. (Notes) - Even if you have a higher (i.e. master’s or doctoral) degree, you must submit a bachelor’s degree certificate.
- Eligibility for applicants who have graduated from universities in countries other than Japan will be confirmed individually, since the education system varies by countries. Please upload a scanned image of your degree certificate in JEPG format on to the Web Entry system before submitting.
- For applicants who have graduated from a university outside Japan and intend to submit certificates issued online, please refer to *2 below.
- For graduates of Chinese universities, see ‘*3 and *4 below’.
(2) Submit a “Certificate of degree conferment (certificate of acceptance of application for degree conferment),” academic transcripts and all other certificates related to degree conferment. |
| Academic Transcript *1 | All applicants | Submit an academic transcript issued by a university or other type of educational institution that awarded or will award you a bachelor’s degree or its equivalent. The document must be in Japanese or English. If any credits were transferred from another school, please also submit an academic transcript issued by that school which contains grade information for the transferred credits (e.g. A student who transferred to the current university must submit transcripts issued by the current university and the previous university). (Notes) - If you completed (or expected to complete) graduate school, please submit both undergraduate and graduate transcripts.
Even if you have a higher (i.e. master’s or doctoral) degree, you must submit an academic transcript for bachelor’s program. - For applicants who have graduated from a university outside Japan and intend to submit certificates issued online, please refer to *2 below.
- For graduates of Chinese universities, see ‘*3 and *4 below’.
|
External English Exam Scores (Please refer to the ‘details’ in the right to confirm the types of valid score reports.) *5 【Validity Period of the Test Score】 August Selection Process: test taken after August 2024 January to February Selection Process: test taken after January 2025 | August Selection Process/ January to February Selection Process: (General Selection Process) All applicants (except for Master’s Program in Biology (International Students) | <Valid score reports> - Official Score Certificate or Official Score Report for the TOEIC Listening & Reading Test (only for those who took the test outside Japan)
- Digital Official Score Certificate for the TOEIC Listening & Reading Test
- Examinee (Test Taker) Score Report for TOEFL iBT® (an Examinee’s copy sent to the test taker by ETS in the United States)
- Test Taker Score Report for TOEFL iBT® Home Edition
Please make sure to submit the “original” score report when applying. * Additional Test Report Form (TRF) of IELTS (Academic Module) is also accepted for Master’s Programs in: - Agro-Bioresources Science and Technology
- Geosciences
- Environmental Sciences
- Mountain Studies
(However, IELTS Online score report is not accepted.) Please apply for Additional TRF of IELTS (Academic Module) to be sent to our university by the method specified on the official website of the test administration organization. * For submission procedure of TOEIC Digital Official Score Certificate, TOEFL iBT® Home Edition, TOEFL iBT® Test Score Reports and Additional TRF of IELTS (Academic Module), please refer to the information section of the Application Guideline. |
| Research Plan | Only applicants whose “Research Plan” includes mathematical formulae, Greek letters, special symbols, or diagrams that cannot be entered in the Web Entry system | If applicable, check the box in the Web Entry system to download the form from the last page. Fill out the research plan on one page and submit it to us by airmail or in person. (The format of the form must not be changed. Any texts may not be written outside the box.) |
| Materials on Activity/ Research Achievement | (Special Selection Process for Working Individuals) Applicants for Master’s Program in Agro-Bioresources Science and Technology / Environmental Sciences / Mountain Studies meet the conditions specified in the Remarks | Submit any materials on the information entered in the Web Entry system by (registered) airmail or in person. (Photocopies are accepted.) |
| Copy of “Application Completed” Page of Examination Fee Payment by Credit Card | Applicants who made a credit card payment (*Refer to “5. Examination Fee.”) | After the payment, print out the “Application Completed” page and submit it. |
| Receipt Portion (Certificate of Payment) of Examination Fee Statement | Applicants who made a convenience store payment (*Refer to “5. Examination Fee.”) | After the payment, detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given at the convenience store and submit it. The Receipt Portion must be attached to the designated form that can be created online and printed out after completing the Web Entry procedure. |
| Letter of Approval for Entrance Exam and Admission (Form of Your Selection) | If applicable - Individuals who are currently attending a university or graduate school
*Except for April entry applicants who are expected to graduate by March 2027 and October entry applicants who are expected to graduate by September 2027 - Individuals who are currently working for a government agency, school, or company (except for part-time workers)
| - Need to submit a Letter of Approval for Entrance Exam and Admission issued by the head of their university or graduate school (or the head of their department)
allowing them to take the entrance examination or, submit a letter of application the applicant (stating that he/she will withdraw from the university before enrolment). Any format is acceptable, but the letter must be printed on A4 paper. - Need to submit a Letter of Approval for Entrance Exam and Admission issued by a superior allowing them to take the entrance examination or a written self-declaration stating that attending the entrance examination will not adversely affect their duties. Any format is acceptable, but the letter must be printed on A4 paper.
|
| Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student | If applicable | - If you are enrolled in another university at the time of application, submit the certificate of the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university.
- Applicants who plan to receive the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student must submit a copy of the “Passing Certificate of the First Screening” issued by the Japanese diplomatic mission abroad.
(*Please make a JPEG image of the certificate to be submitted and upload it to the web system in advance so that we can check your eligibility for the government-sponsored (Japanese Government Monbukagakusho Scholarship) |
*1 In case your current name is different from that on the documents you submit (e.g., because of marriage), submit with the proof (e.g., copy of your marriage license).
If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrolment procedure.
*2 If you submit certificates issued online, they must include measures that allow third parties to objectively verify their validity and authenticity, such as a verifiable QR code, a verification website URL, or a verification code. If such measures are not in place, please submit a printed copy that has been certified as a true copy by the issuing institution (e.g., your home university).
*3 Submission of the following original English-language verification reports issued by the China Higher-education Information and Student Information (CHSI (Japan)) is accepted in lieu of the original documents :
・Verification Report of China Higher Education Qualification Certificate (English version)
・Verification Report of China Higher Education Student’s Academic Transcript (English version)
・Verification Report of China Higher Education Degree Certificate (English version)
*4 For those who have completed the 「自学考試(本科)」 and obtained a degree, the original transcript and degree certificate issued by the institution conducting the 「自学考試」 must be submitted. Applications from applicants who have not yet completed the 「自学考試」 are not accepted.
*5 If we have any questions concerning your certificate, we will verify them with the TOEIC, TOEFL, or IELTS institution.
PDF to Be Created After Completing Web Entry
※You can download them from the Web Entry system only during the application period
| Documents | Created for | Remarks |
| Reference Card | All applicants | Print out the Reference Card with your photograph and bring a copy of the card to the venue with you on the examination day. |
| Address Sheet | All applicants | Attach the address sheet to your envelope when you submit the required documents to us by registered mail, such as EMS. 【Due Dates】 See “1. Schedule.” |
| Form for Submission of English Proficiency Test Score | Applicants who need to send an English test score | Attach an original copy of the Official Score Certificate or Examinee (Test Taker) Score Report which is sent to the TOEFL examinee from ETS or IELTS Academic Module Additional Test Report Form and submitted. * For details on the submission method, please refer to the information section of the Application Guideline. |
| Form for Submission of the Certificate of Payment of Application Fee | Applicants who made a convenience store payment | Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form and submitted. |
Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the applicants’ documents, will be used for affairs concerning admission and screening, or may be used to improve the way of admission and university education keeping each identity confidential. Also, they will be used as part of the materials for screening students for tuition exemption or scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.