Paper certificates and other documents required for application (See below) should be mailed (using registered mail). All required documents must be put in an envelope which fits unfolded A4 size paper with an Address Sheet attached. You can download your Address Sheet in PDF from the Web Entry System.
The documents must arrive to our office by the deadline (See “1. Schedule”).
If your documents fail to arrive by the deadline or any of the required documents is incomplete, invalid or missing, you will not be allowed to take the exam.
Place to Submit:
Graduate Admissions, Academic Service Office for the Life and Environmental Sciences Area (See “14. Contact Us.”)
Note:
- Your [Expected] Graduation Certificate, [Expected] Degree Certificate and Academic Transcript must be original documents with the official university seal unless otherwise specified.
- In case of submitting photocopies of certificates because they cannot be reissued, etc., only those certificates that are certified by the issuer of the certificate that the photocopies do not differ from the original will be accepted. (To verify authenticity, the official seal of the issuer must be stamped directly on the photocopy (paper media) to be submitted.)
In principle, all documents submitted will not be returned to you.
If you are unable to obtain a photocopy that meets our requirement, please submit the original document with a return request.
Regardless of the above, the External English Test Score Sheet will NOT be returned. Also, we will not provide you with a photocopy after submission. Please make your own copy and keep them before submission if necessary.
Documents Needed for Application
(The original copies need to be submitted to us by registered mail, such as EMS.)
※The submission in person to the office counter is not acceptable.
| Documents | Who must submit | Instructions |
| (Expected) Graduation Certificate *1 | All applicants | Submit a graduation certificate (or an official document certifying that you are expected to graduate) issued by a university or other type of educational institution that awarded or will award you a master’s degree, professional degree or their equivalent. The document must be in English or Japanese. (Notes) - Even if you have a higher (i.e. doctoral) degree, you must submit a graduation certificate of master’s program.
- For applicants who have graduated from a university outside Japan and intend to submit certificates issued online, please refer to *2 below.
- For graduates of Chinese universities, see ‘*3 below’.
|
| Degree Certificate *1 | Those who graduated from a graduate school outside Japan | If you have graduated or expected to graduate from a university or other type of educational institution in a country other than Japan, submit a degree certificate (or an official document certifying that you are expected to earn a degree). The documents must be in English or Japanese. (Notes) - Even if you have a higher (i.e. doctoral) degree, you must submit a master’s degree certificate.
- Eligibility for applicants who have graduated from universities in countries other than Japan will be confirmed individually, since the education system varies by countries. Please upload a scanned image of your degree certificate in JEPG format on to the Web Entry system before submitting.
- For applicants who have graduated from a university outside Japan and intend to submit certificates issued online, please refer to *2 below.
- For graduates of Chinese universities, see ‘*3 below’.
|
| Academic Transcript *1 | All applicants | Submit an academic transcript issued by a university or other type of educational institution that awarded or will award you a master’s degree, professional degree or their equivalent. The document must be in Japanese or English. If any credits were transferred from another school, please also submit an academic transcript issued by that school which contains grade information for the transferred credits (e.g. A student who transferred to the current university must submit transcripts issued by the current university and the previous university). (Notes) - Even if you have a higher (i.e. doctoral) degree, you must submit an academic transcript for master’s program.
- For applicants who have graduated from a university outside Japan and intend to submit certificates issued online, please refer to *2 below.
- For graduates of Chinese universities, see ‘*3 below’.
|
| Thesis | All applicants (Except those who expect to complete a master’s program or a program equivalent to or higher than a master’s program, and who expect to earn a degree equivalent to a master’s degree) | Submit one of the following to the office of each program (Refer to “13. Thesis Submission and Inquiry”) by the end of the application period. Attach a Thesis Title Sheet to the front page of your thesis. The envelope (prepared by the applicant) for submitting the thesis must have an Address Sheet for Thesis Submission attached. Make sure to send it by registered mail from a post office in Japan or by Express Mail Service from overseas. (Do not send your thesis in the same envelope with your application documents.) - Master’s thesis (Photocopies are acceptable.)
- Applicants who completed a program in the previous year or earlier may submit a more recent paper (photocopies are acceptable) instead of their master’s thesis.
- Applicants who have not been required to write a master’s thesis may submit an equivalent paper instead.
|
| Research Plan | Only applicants for whom it is essential to include mathematical expressions or diagrams containing characters or symbols that cannot be entered into the form. | Please complete the prescribed form of this University (which can be downloaded after submitting your application information) within the designated space and submit it. (Modification of the form is not permitted.) |
| Summary of Thesis | Write in a format of your choice (with your desired program, your reference number and your name mentioned) and submit to us. |
| Research Outline |
External English Exam Scores (Please refer to the ‘details’ in the right to confirm the types of valid score reports.) *4 【Validity Period of Test Score】 August Selection Process:test taken after August 2024 January to February Selection Process: test taken after January 2025 | August Selection Process/January to February Selection Process: [General Selection Process] Applicants for Doctoral Program in Biology | <Valid score reports> - Official Score Certificate or Official Score Report for the TOEIC Listening & Reading Test (only for those who took the test outside Japan)
- Digital Official Score Certificate for the TOEIC Listening & Reading Test
- Examinee (Test Taker) Score Report for TOEFL iBT® (an Examinee’s copy sent to the test taker by ETS in the United States)
- Test Taker Score Report for TOEFL iBT® Home Edition
Please make sure to submit the “original” score report when applying. See 8. Screening Criteria. * For submission procedure of Digital Official Score Certificate for the TOEIC, TOEFL iBT® Home Edition, and TOEFL iBT® Test Score Reports, please refer to the information section of the Application Guideline. |
| Copy of “Application Completed” Page of Examination Fee Payment by Credit Card | Applicants who made a credit card payment (*Refer to “5. Examination Fee.”) | After the payment, print out the “Application Completed” page and submit it. |
| Receipt Portion (Certificate of Payment) of Examination Fee Statement | Applicants who made a convenience store payment (*Refer to “5. Examination Fee.”) | After the payment, detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given at the convenience store and submit it. The Receipt Portion must be attached to the designated form that can be created online and printed out after completing the Web Entry procedure. |
Letter of Approval for Entrance Exam and Admission (Form of Your Selection) | If applicable - Individuals who are currently attending a university or graduate school
*Except for April entry applicants who are expected to graduate by March 2027 and October entry applicants who are expected to graduate by September 2027 - Individuals who are currently working for a government agency, school, or company (except for part-time workers)
| - Need to submit a Letter of Approval for Entrance Exam and Admission issued by the head of their university or graduate school (or the head of their department)
allowing them to take the entrance examination or, submit a letter of application the applicant (stating that he/she will withdraw from the university before enrolment). Any format is acceptable, but the letter must be printed on A4 paper. - Need to submit a Letter of Approval for Entrance Exam and Admission issued by a superior allowing them to take the entrance examination or a written self-declaration stating that attending the entrance examination will not adversely affect their duties. Any format is acceptable, but the letter must be printed on A4 paper.
|
| Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) Foreign Student | If applicable | - If you are enrolled in another university at the time of application, submit the certificate of the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student issued by the university.
- Applicants who plan to receive the government-sponsored (Japanese Government Monbukagakusho Scholarship) foreign student must submit a copy of the “Passing Certificate of the First Screening” issued by the Japanese diplomatic mission abroad.
(*Please make a JPEG image of the certificate to be submitted and upload it to the web system in advance so that we can check your eligibility for the government-sponsored (Japanese Government Monbukagakusho Scholarship) |
*1 In case your current name is different from that on the documents you submit (e.g., because of marriage), submit with the proof (e.g., copy of your marriage license).
If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrolment procedure.
*2 If you submit certificates issued online, they must include measures that allow third parties to objectively verify their validity and authenticity, such as a verifiable QR code, a verification website URL, or a verification code. If such measures are not in place, please submit a printed copy that has been certified as a true copy by the issuing institution (e.g., your home university).
*3 Submission of the following original English-language verification reports issued by the China Higher-education Information and Student Information (CHSI (Japan)) is accepted in lieu of the original documents :
・Verification Report of China Higher Education Qualification Certificate (English version)
・Verification Report of China Higher Education Student’s Academic Transcript (English version)
・Verification Report of China Higher Education Degree Certificate (English version)
*4 If we have any questions concerning your certificate, we will verify them with the TOEIC, TOEFL, or IELTS institution.
PDF to Be Created After Completing Web Entry
※You can download them from the Web Entry system only during the application period
| Documents | Created for | Remarks |
| Reference Card | All applicants | Print out the Reference Card with your photograph and bring a copy of the card to the venue with you on the examination day. |
| Address Sheet | All applicants | Attach the address sheet to your envelope when you submit the required documents to us by registered mail, such as EMS. 【Due Dates】 See “1. Schedule.” |
| Address Sheet for Thesis Submission | If applicable | Fill in the required items on this sheet and attach it to an envelope for submitting your thesis or paper. |
| Thesis Title Sheet | If applicable | Fill in the required items on this sheet and attach it to the front page of each thesis or paper to be submitted. (This sheet may be photocopied.) |
| Form for Submission of English Proficiency Test Score | Applicants who need to send an English test score | Attach an original copy of the Official Score Certificate or Examinee (Test Taker) Score Report which was sent to the TOEFL examinee from ETS. * For details on the submission method, please refer to the information section of the Application Guideline. |
| Form for Submission of the Certificate of Payment of Application Fee | Applicants who made a convenience store payment | Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form. |
Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the applicants’ documents, will be used for affairs concerning admission and screening, or may be used to improve the way of admission and university education keeping each identity confidential. Also, they will be used as part of the materials for screening students for tuition exemption or scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.