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3. Web Entry and Supporting Documents to be Submitted
TOEFL iBT test and TOEFL iBT Home Edition for Graduate School Entrance Examination for Academic Year 2026 of University of Tsukuba
With our Web Entry system, you can submit the application online. Read this section carefully before applying online.
Required documents must be posted by registered mail, or submitted to the Office of Doctoral Program in Human Biology in person, after completing the online application.
[Information You Need for Web Entry]
| Information | Required for | Remarks |
| 1. Applicant’s Information | All applicants | Follow the instruction on the Web Entry system.
You are requested to upload the JPEG data of your ID photo for the Reference Card. The ID photo must be taken within three months with no hats or other head adornments. |
| Time of Enrollment | All applicants | August Selection Process: April 1, 2026
January to February Selection Process: April 1, 2026 or October 1, 2026 |
| 2. Course Information/ Preferences | All applicants | |
| TOEIC/ TOEFL Score/ IELTS (Academic Module) Score 【Validity Period of the Test Score】 - August Selection Process： test taken after August 2023
- January to February Selection Process： test taken after January 2024
| All applicants except for those whose first or native language is English | Read the following and check the appropriate box on the Web Entry system. In addition to web entry, the documents must be submitted by registered mail. (see 【Documents to be submitted from the applicant】) A Valid score sheet is one of the following. - TOEIC Listening & Reading Test： Official Score Certificate, Official Score Report (an original, with face photo) or Digital Official Score Certificate (with face photo, printed copies are acceptable)
- TOEFL iBT, TOEFL iBT Home Edition * (1)： Test Taker Score Report (an original, with face photo)
- IELTS：Test Report Form of IELTS * (2) (Academic Module) test results (an original)
*(1): If you plan to submit the official Score Report of TOEFL iBT or TOEFL iBT Home edition, please carry out the procedure for it to be sent directly from ETS to the University of Tsukuba. At the same time, submit a printed copy of the Test Taker Score Report downloaded from your ETS account page.
*(2): If you can’t submit the original one, please request the “Additional TRF” to arrive to our university from the institution. Please select “Electronically” for the sending method. At the same time, please submit a copy of the Test Report Form. Documents unacceptable: - Copy of TOEIC/TOEFL Official Score Certificate, IELTS test results
- TOEIC Institutional Program(IP) Score Report
- TOEFL Institutional Test Score Record
- Test Report Form of IELTS (General Training Module), IELTS Online results
Important Notice:
For an applicant who is a non-native-speaker of English with no TOEFL/TOEIC/IELTS scores, the recommendation letter of the applicant must include an evaluation of the applicant’s English proficiency. |
| Desired Language in Examination | All applicants | Written (English)
Oral Examination/ Group Session (Japanese or English) |
| 3. Eligibility | All applicants | Follow the instructions on the Web Entry system. |
| Background and Study /Future Career Plan | All applicants | Describe your motivations for the application, academic/non-academic background, study plan(s), and future career plan(s) with about 1,000 words in English. |
| 4. Educational Background | All applicants | Follow the instructions on the Web Entry system. |
| Research Activities | All applicants who have research history |
| Employment Records | All applicants who have employment history |
【Documents to be posted directly by your recommender】
(The original copies need to be posted to us by registered mail)
*No photocopied / scanned documents accepted
*If the recommendation letter is not received by the deadline, we cannot accept the application.
| Documents | Required for | Remarks |
| Letter of Recommendation | All applicants | A recommendation letter of the department dean or the supervisor, from which the applicant graduated/is expected to graduate, should be sent to the admission office. The recommendation letter must be written on A4/letter-size paper with the department-letter-head printed and with the signature of the recommender. The letter must be posted by the recommender directly by registered mail.
Important Notice: The letter for an applicant who is a non-native-speaker of English with no TOEFL/TOEIC/IELTS scores must include an evaluation of the applicant’s English proficiency. |
【Documents to be submitted from the applicant】
(The original copies need to be posted by registered mail or submitted to the Office of Doctoral Program in Human Biology in person).
*No photocopied / scanned documents accepted
*If the required documents are not received by the deadline, we cannot accept the application.
*In principle, all documents submitted will not be returned to you. If you want to have them returned due to unavoidable circumstances, be sure to contact to the Office of Ph.D. Program in Human Biology by the application deadline.
| Documents | Required for | Remarks |
| (Expected) Graduation Certificate | All applicants | Submit a (expected) graduation certificate issued by a university (generally the undergraduate school where you received a bachelor’s degree) which meets the application requirements for University of Tsukuba.
(Note)
・If you have (or are expected to have) a Master’s or Doctorate degree, you are also required to submit a certificate (or proof of future certification) issued by the university where you received your Master’s or Doctorate.
・If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’.
・For graduates of Chinese universities, see ‘*3 and *4 below’. |
| Degree Certificate | Those who graduated from a university or other educational institution outside Japan | If you graduated from a university or another educational institution outside of Japan, submit a degree certificate for your bachelor’s.
The document(s) must;
– be issued by university or the institution.
– include the name of the degree(s) conferred.
(Note)
・If you have a Master’s or Doctorate degree, you are also required to submit a certificate issued by the university where you received your Master’s or Doctorate.
・Upload a JPEG file (the file size must be less than 3MB) to the Web Entry system and then post original copy(ies) to us by registered mail, or submit in person to the Office of Doctoral Program in Human Biology.
・If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’.
・For graduates of Chinese universities, see ‘*3 and *4 below’. |
| Academic Transcript | All applicants | Submit an academic transcript (the official transcript of programs record) issued by universities or other educational institutions where you have earned/are expected to earn your bachelor’s degree. If any credits were transferred from another school, submit an academic transcript from that school. (All documents must be in English or in Japanese.)
Post an original copy to us by registered mail, or submit in person to the Office of Doctoral Program in Human Biology.
(Note)
・If you have (or are expected to have) a Master’s or Doctorate degree, you are also required to submit an academic transcript issued by the university where you received (or are expected to receive) your Master’s or Doctorate.
・If the certificate (original) is issued online by an overseas university graduate, a ‘copy of the page and the URL’ of the official website of the issuing institution (university) must be attached to the certificate to confirm that the certificate is an ‘online certificate = original’.
・For graduates of Chinese universities, see ‘*3 and *4 below’. |
Letter of Approval for Taking the Examination
(Format of your choice) | If applicable | 1. Individuals who currently attend a university or graduate school (except those who will graduate or complete in March 2026 (April enrollment) or April to September 2026 (October enrollment)) are required to submit a letter of approval for taking the examination issued by the head of their university (or department) or, submit a letter of application from the applicant (stating that he/she will withdraw from the university before enrolment). (Format of your choice, A4 size)
2. Individuals who currently work for a government agency, school, or company (except part-time workers) are required to submit
① a letter of approval for taking the examination issued by their supervisor
or
② a declaration written by the applicants themselves. (Format of your choice, A4 size) |
| Certificate of Government-Sponsored (Japanese Government Monbukagakusho Scholarship) International Student | If applicable | The certificate must be submitted by airmail or hand.
If you are enrolled in another university at the time of application, submit the certificate of government-sponsored (Japanese Government Monbukagakusho Scholarship) internatinal student issued by the university. |
TOEIC/ TOEFL Score/ IELTS (Academic Module) Score 【Validity Period of the Test Score】 - August Selection Process： test taken after August 2023
- January to February Selection Process： test taken after January 2024
| All applicants except for those whose first or native language is English | Submit at least one of the following(s) as applicable: - TOEIC Listening & Reading Test ： Official Score Certificate (an original, with face photo) or Digital Official Score Certificate (with face photo, printed copies are acceptable)
- TOEFL iBT, TOEFL iBT Home Edition * (1)： Test Taker Score Report (an original, with face photo)
- IELTS： Test Report Form of IELTS * (2) (Academic Module) (an original)
*(1): If you plan to submit the official Score Report of TOEFL iBT or TOEFL iBT Home edition, please carry out the procedure for it to be sent directly from ETS to the University of Tsukuba. At the same time, submit a printed copy of the Test Taker Score Report downloaded from your ETS account page.
*(2): If you can’t submit the original one, please request the “Additional TRF” to arrive to our university from the institution. Please select “Electronically” for the sending method. At the same time, please submit a copy of the Test Report Form. Documents unacceptable: - Copy of TOEIC/TOEFL Official Score Certificate, IELTS test results
- TOEIC Institutional Program(IP) Score Report
- TOEFL Institutional Test Score Record
- Test Report Form of IELTS (General Training Module), IELTS Online results
Important Notice:
For an applicant who is a non-native-speaker of English with no TOEFL/TOEIC/IELTS scores, the recommendation letter of the applicant must include an evaluation of the applicant’s English proficiency. |
- *1Certificate should be issued in English or Japanese.
- *2If your current name differs from that on any of your certificates due to marriage or other reasons, enclose an extract of your family register (photocopy is acceptable) or relevant certificate of individual items in your family register. If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrolment procedure.
- *3Substitution of the original English version of the Academic Credentials verification report issued by the ‘China Higher-education Information and Student Information (CHSI (Japan))’ is acceptable.
- *4For those who have completed the 「自学考試(本科)」and obtained a degree, the original transcript and degree certificate issued by the institution conducting the 「自学考試」must be submitted. Applications from applicants who have not yet completed the 「自学考試」are not accepted.
PDF to be Created after Completing Web Entry
| Documents | Created for | Remarks |
| Examination ID Card | All applicants | Print out the Examination ID Card with your ID photo and bring it to the venue with you on your examination day. |
| Address Sheet | All applicants | Attach the sheet to the envelope when you submit the required documents to us. |
| Form for Submission of the Certificate of Payment of Application Fee | Applicants who made a convenience store payment | Attach the Receipt Portion (Certificate of Payment) of the Examination Fee Statement to the form and submit it with other required documents. |
*If the required documents are not received by the office before the deadline or they are incomplete, we cannot accept the application.
Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the applicants’ documents, will be used for affairs concerning admission and screening, or may be used to improve the way of admission and university education keeping each identity confidential. Also, they will be used as part of the materials for screening students for tuition exemption or scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.
