3. Web Entry and Documents to be Submitted
You must submit the application online via our Web Entry system. Read this section carefully before applying.
Please print the PDF files that are generated after completing your application. Please paste original copies of the documents listed below on to the printed form and submit by registered mail.
Required information for Web Entry
| Information | Required for | Remarks |
| 1. Applicant’s Information / Program of Your Choice | All applicants | You are required to upload the JPEG file (max 500KB and 2,000 pixels in both width and height) of your photo for the Reference Card. The photo must be taken within three months with no hats, masks or other head adornments. |
| 2. Supervisor of Your Choice | All applicants | Applicant of Special Selection Process for Recommended Applicants, Special Selection Process for Working Individuals and Special Selection Process of Global Individuals in English needs to contact and obtain the consent from your prospective academic advisor. |
| English Score | Applicants of General Selection Process and Special Selection Process of Global Individuals in English (Excluding exempt applicants) | Enter one of the following English examinations taken within 2 years from the date of Oral Examination. - TOEIC Listening & Reading: Official Score Certificate
- TOEIC Listening & Reading: Digital Official Score Certificate
- TOEFL iBT, TOEFL iBT Home Edition, TOEFL iBT Paper Edition: Official Score Report or Test Taker Score Report
- Test Report Form of IELTS Academic
If you have been exempted, you should select “Exemption”. Exemption requirements are written in Section 6. Screening Criteria. |
| 3. Eligibility | All applicants | |
| Research Plan | All applicants | Summarize your research plans after enrollment (topic, content, etc.) in Japanese in 1000 characters or less, in English in 500 words or less.
Be sure to write in the SAME language as the oral examination.
If you write in different language, your application will be rejected. For applicants of Special Selection Process for Recommended Applicants, Special Selection Process for Working Individuals and Special Selection Process of Global Individuals in English, please discuss the research plan (topic, content, etc.) after enrollment with your prospective academic advisor who give you his/her consent to be your academic advisor. You may use the designated form downloadable from the Web Entry system only if it is essential for you to use mathematical formulae, Greek letters, or special symbols, which cannot be entered into the system. Fill it out and send it together with the other required documents by mail. The format of the form must not be changed. Any texts may not be written outside the box. |
| 4. Educational Background | All applicants | If you have graduated from a foreign university, please upload your degree certificate in JPEG format (max 3MB and 2,000 pixels in both width and height). |
| Research Activities | Applicants who have research history |
| Employment Records | Applicants who have employment history |
| 5. Examination Fee | All applicants (Excluding Japanese Government (Monbukagakusho:MEXT) Scholarship student | Examination Fee is 30,000 JPY.
Follow the instructions given on the last page of the Web Entry system and pay your fee.
The following payment methods are available.
By Credit Card (recommended):
Pay your fee online. After the payment, enter the receipt number into the box on the Web Entry system.
At Convenience Store (only for domestic applicants):
Pay your fee at a convenience store in Japan. After the payment, enter the information below into the box on the Web Entry system:
・Number given by the store
・Date of payment
・Name of the convenience store |
Documents to be sent
Please print-out in A4 or Letter size the PDF files generated after completing your application.
Please note that PDF files cannot be printed after the Web Entry System Application Period.
The original copies of the following documents need to be submitted to us by registered mail. All documents must be in English or in Japanese.
When submitting a translation of the original documents as a certificate, the translation must be certified by an embassy or a notary public office.
Submit the original copies issued by a university or another official institution. We will not accept photocopies as the application documents.
In principle, the submitted certificates will not be returned. If the original copies cannot be reissued, enclose the request memo that you want us to return the original copies and the way of returning. Applicants are responsible for the cost of returning. We will return after the examination day (except TOEIC Official Score Certificate, TOEFL iBT Test Taker Report and IELT Test Report Form)
| Documents | Who must submit | Instructions |
(Expected) Graduation Certificate
Note1, Note2 | All applicants | Submit a graduation certificate (or an attested document certifying that you will graduate) issued by a university or another educational institution. Even if you have already earned a master’s or a doctoral degree, you need to submit a graduation certificate issued by the university from which you have earned a bachelor’s degree. If the certificate (original) is issued online by the university outside Japan, a “copy of the page and the URL” of the official website of the issuing institution (university) that describes how to apply for the online certificate must be attached to the certificate to confirm that the online certificate is recognized as original by the institution (university). |
(Expected) Degree Certificate
Note1, Note2, Note3 | Applicants who are eligible to apply from the National Institution for Academic Degrees and Quality Enhancement of Higher Education | Submit all certificates related to the degree, such as degree award certificates (certificate of acceptance of degree award application or certificate of expected degree award application) and transcripts. |
| Applicants who have graduated from a university or another educational institution outside Japan | Submit the degree certificate for your bachelor’s degree.
Even if you have already earned a master’s or a doctoral degree, you need to submit a degree certificate issued by the university from which you have earned a bachelor’s degree. If the certificate (original) is issued online by the university, a “copy of the page and the URL” of the official website of the issuing institution (university) that describes how to apply for the online certificate must be attached to the certificate to confirm that the online certificate is recognized as original by the institution (university). |
Academic Transcript
Note1, Note2, Note3 | All applicants | Submit an academic transcript (the official transcript) issued by a university or another educational institution.
Even if you have already earned a master’s or a doctoral degree, you need to submit an academic transcript issued by the university from which you have earned a bachelor’s degree. If any credits were transferred from another school, submit an original academic transcript from the former school. If the certificate (original) is issued online by the university outside Japan, a “copy of the page and the URL” of the official website of the issuing institution (university) that describes how to apply for the online certificate must be attached to the certificate to confirm that the online certificate is recognized as original by the institution (university). |
| Letter of Recommendation | Applicants of Special Selection Process for Recommended Applicants and Special Selection Process of Global Individuals in English | （Special Selection Process for Recommended Applicants）
A Letter of Recommendation written by the head of the applicant’s organization with tightly sealed is required.
＜Click here for a designated application form (Japanese) ＞ (Special Selection Process of Global Individuals in English）
A Letter of Recommendation from your academic advisor is required. There is no designated format for the recommendation. Please use A4/letter size. It must be signed.
Be sure it contains the signature, title and affiliation of the recommender. |
| The original score of English test | Applicants of General Selection Process and Special Selection Process of Global Individuals in English
(Excluding exempt applicants) | Submit one of the following English examinations taken within 2 years from the date of Oral Examination pasted on the designated form as the English score. - TOEIC Listening & Reading Test: Official Score Certificate
- TOEIC Listening & Reading Test: Digital Official Score Certificate
- TOEFL iBT, TOEFL iBT Home Edition, TOEFL iBT Paper Edition: Test taker Score Report (print out of the downloaded pdf file is NOT accepted)
- Test Report Form of IELTS Academic (IELTS Online results are not accepted)
Those who take TOEIC in and after April 2023 and submit a print out the TOEIC Digital Official Certificate must enter the “URL of the Digital Official Score Certificate” received by e-mail from the TOEIC Secretariat in the web entry system. If you plan to submit the Official Score Report of TOEFL iBT, TOEFL iBT Home Edition, TOEFL iBT Paper Edition, please carry out the procedure for the official score reports to be sent directly from ETS to University of Tsukuba (DI code : 9995, Department code : 99). The Official score report of TOEFL iBT must be received by the university during submission period for documents no later than the deadline. An original score report pasted on the designated form must be sent by traceable mail and be received during submission period for documents no later than the deadline. If your score is not received by the deadline, you will be disqualified. |
| Research Plan | Only applicants whose “Research Plan” includes mathematical formulae, Greek letters, or special symbols that cannot be entered in the Web Entry system | Fill out your research plan on the designated format in page and submit it.
The fixed format must not be changed. Any texts may not be written outside the box. |
| Receipt Portion (Certificate of Payment) of Examination Fee Statement |
Applicants who made a convenience store payment | Detach the Receipt Portion (Certificate of Payment) from the Examination Fee Statement given at the convenience store and paste it onto the “Form for Submission of the Certificate of Payment of Application Fee”. |
| Copy of “Application Completed” Page of Examination Fee Payment by Credit Card | Applicants who made a credit card payment | Include a copy of the “Application Completed” page. |
| Letter of Approval for Entrance Examination | Applicable applicants - Applicants who currently attend a university or graduate school as a full-time student (except those who are expected to graduate by March, 2025, for Special Selection Process of Global Individuals in English applicants, September, 2025)
- Applicants who currently work full-time
| - Need to submit a letter of approval issued by the head of their university or graduate school (or the head of their department) allowing them to take the entrance examination, or submit a letter of application stating that the applicant will withdraw from the university before enrollment. Any format is acceptable, but the letter must be printed on A4 or letter size paper. It must be signed.
- Need to submit a letter of approval issued by a superior allowing them to take the entrance examination or a written self-declaration stating that attending the entrance examination will not adversely affect their duties. Any format is acceptable. Please use A4/letter size. It must be signed.
|
| Certificate of Japanese Government (Monbukagakusho:MEXT) Scholarship student | Japanese Government (Monbukagakusho:MEXT) Scholarship student who are enrolled in another university in Japan | Submit a “Certificate of Japanese Government (Monbukagakusho:MEXT) Scholarship student” issued by the university that you are currently enrolled in. |
| Address Sheet | All applicants | Attach the address sheet to your envelope when you submit the required documents to us by registered mail. |
| Official document from your university that English is the language of instruction | Applicants who meet the exemption (B) for English examination | Applicants who have received or will receive a degree from a university where English is the language of instruction must submit an official document from your university that certifies that English is the language of instruction. |
Note1: In case your current name is different from that on the documents you submit (e.g., because of marriage), submit the proof (e.g., copy of your marriage license).
If the student wishes to register under his/her maiden name, he/she can apply for the use of his/her maiden name during the enrollment procedure.
Note2: For graduates of Chinese universities, substitution of the original English version of the Academic Credentials verification report issued by the “China Higher education Information and Student Information (CHSI (Japan))” is acceptable.
Note3: For those who have completed the 「自学考試(本科)」and obtained a degree, the original transcript and degree certificate issued by the institution conducting the 「自学考試」must be submitted. Applications from applicants who have not yet completed the 「自学考試」are not accepted.
Bring on the day of the Examination
| Documents | Who must prepare | Remarks |
| Reference Card | All applicants | Please print it out and bring it with you at the oral examination. |
Results from the entrance examination, as well as personal information obtained by the University of Tsukuba from the application documents, will be used for affairs concerning admission and screening, and may also be used for research and study to improve the admission procedure and university education after generating non-personally identifiable data. Also, we will use the data to screen students for scholarships from the Japan Student Services Organization, which are offered to individuals who have completed the enrollment procedures.
